Pay and Benefits Administrator

Role Responsibilities

As a Pay and Benefits Administrator, you will play an important role in ensuring Government of Alberta employees are paid accurately, on time and in accordance with legislation, government policies, pay directives and collective agreements.

Reporting to the Payroll Team Lead, you will process payroll and benefits transactions for employees across management, bargaining unit and opted-out/excluded groups. You will also respond to payroll and benefits inquiries, maintain accurate employee records, validate payroll results and help resolve processing issues. This role is well suited to someone who is detail-oriented, comfortable working with established rules and processes, and able to manage competing priorities within strict payroll timelines.

• Process employee payroll and benefits transactions in the government payroll system, ensuring information is accurate, complete and processed within established timelines.
• Set up and orient newly hired employees in the payroll system and process employee and payroll data changes for wage and salary employees.
• Apply legislation, government pay directives, collective and subsidiary agreements, policies and procedures when processing payroll and benefits transactions.
• Respond to payroll and benefits inquiries from employees, supervisors, managers and PSC/HR contacts, providing clear information and guidance on processing requirements.
• Review documentation, identify errors or missing information, maintain supporting records and perform post-audit reviews to confirm payroll transactions are accurate and compliant.
• Investigate and escalate payroll system or processing issues, log tickets when required, and participate in user acceptance testing for system changes, upgrades and enhancements.
• Contribute to team meetings, issue resolution and process improvements, and provide operational coverage for team members when required.

The Job Description is provided for further details on this position. 

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
  

• Systems Thinking – Understands how legislation, collective agreements, pay directives, business processes and service timelines work together to support accurate payroll administration.
• Creative Problem Solving – Uses available resources, documentation and tools to investigate issues, distinguish routine transactions from unique situations and seek appropriate support when required.
• Agility – Adapts to changing priorities, investigates issues and completes work independently while maintaining accuracy and service standards.
• Drive for Results – Manages a full workload, meets payroll deadlines and provides timely support to employees and internal clients.

Qualifications

Minimum Recruitment Standard:

• Education: High school diploma
• Experience: 3-years of related experience working with employee records, payroll documentation, and/or applying policies, procedures, regulations and other requirements to payroll or benefits transactions.

Equivalency: One-way 
Directly related experience or education considered on the basis of:  

• one year of experience for one year of education; or
• one year of education for one year of experience. 

Knowledge, Skills & Abilities: 

• Knowledge of federal and provincial payroll and benefits legislation.
• Knowledge of government pay directives, collective and subsidiary agreements and employee benefit programs.
• Analytical skills to understand payroll and benefits issues and determine appropriate responses.
• Time management skills to prioritize pay-impacting work and meet strict deadlines.

Assets:

• Completion of payroll and benefits related courses, including those offered through the National Payroll Institute.
  Experience working in a unionized payroll environment.
• Additional experience administering payroll and benefits in a complex, rules-driven environment.
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Notes

Location: Edmonton.
 
Hours of Work: 36.25 Hours per week, Monday to Friday Onsite.

 This is a 12-month temporary full-time position.

This competition may be used to fill current and future vacancies at equal or lesser classification across the Government of Alberta

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP).
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.