PM Reporting & Standards Coordinator

Role Responsibilities

The Project Management Reporting and Standards Coordinator reports to the Senior Project Management Support Specialist to develop and report on project management processes and tools that support the ministry’s project management community in delivering infrastructure construction projects.

As new project delivery process and methods used for infrastructure projects emerge and new requests from the project management community are brought forward, the position works with the Senior Project Management Support Specialist to ensure these processes are in alignment with established project management standards and tools are developed to support these processes in a timely manner. The Project Management Reporting and Standards Coordinator is responsible for providing end users with support services on the Project Implementation Management System (PIMS) and other PM documents and tools and is the primary lead for PIMS and other supported PM tools quality assurance and reporting activities. The role also facilitates end-user governance by ensuring PIMS and other supported PM tools are maintained and developed to meet ministry project needs.

The position develops training for PIMS and other PM tools usage and PM templates for staff across the ministry and works with project management community business users to tailor and deliver the necessary training required.

The primary responsibilities for the Project Management Reporting and Standards Coordinator include, but are not limited to:
    

• Facilitating requirements gathering sessions with project management Subject Matter Experts in developing and maintaining project management (PM) documents to ensure content is aligned with project management standards established for all phases of infrastructure project management.
• Advising and consulting with end-users of PIMS and other PM tools on system abilities, site navigation and template use, ensuring applications and sites are tailored for the unique needs of infrastructure projects, portfolios and project management teams.
• Developing and establishing processes to ensure technical standards for PIMS and other PM tools.
• Providing leadership and facilitation to ensure compliance to project management standards and governance are being met.
• Facilitating and leading initiatives and projects related to project management templates and support processes to ensure alignment to project management standards.
• Providing end user support for PM tools and systems.

The successful candidate will have:
    

• Superior communication and interpersonal skills including the ability to communicate effectively with staff and clients with varying degrees of systems expertise, to clarify and address program and system requirements.
• Analytical, conceptual and problem-solving skills
• Time management and organization skills
• Project management skills and the ability to manage several tasks concurrently
• Collaboration skills to be able to build collegial relationships and influence the development of positive outcomes and identifying the business process and template impacts of business decisions.
• Facilitation, persuasion and influencing skills to be able to guide discussions and build group consensus. Must be able to summarize the essence of discussions and capture outcomes.

Please click on this link to view the job description for this position.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Required:
  

•  University degree in Business Administration, Computer Science or in a related field
• PLUS minimum of 2 years of progressively responsible related experience
• Advanced knowledge of SharePoint and project management principles and methodologies.

Equivalency: Directly related education or experience considered on the basis of: 
    

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Assets: 
   

• Advanced computer skills and working knowledge of software applications such as Microsoft Word, Excel, Visio, SharePoint and Adobe Acrobat Professional
• Knowledge and experience in the following software applications: Adobe designer and creative cloud, Microsoft Power Apps, Power Automate, PowerBI, Dataverse, Dynamics, Project, Project Server, and other Project Management related systems.
• Knowledge or experience in capital project management
• Experience working in a Project Management Office (PMO).

Notes

This position is a Permanent, Full – time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton, AB

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.  

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
•    Leadership and mentorship programs.