Operations Coordinator

Role Responsibilities

Reporting to the Operations Supervisor, the Operations Coordinator is a member of a large records management program and assists with the daily storage and management of records, as well as helping clients retrieve their required records.

The responsibilities of this role include:

• Receiving, sorting, labeling, and storing records and boxes in designated warehouse locations
• Retrieving requested records or boxes and preparing them for delivery or client pickup
• Accurately refiling returned records in proper sequence to maintain record integrity
• Assisting with records disposition activities and supporting ongoing storage space organization
• Performing general warehouse and record-handling duties while adhering to workplace safety, security, and operational procedures

To be successful in this position, you will demonstrate:

• Strong problem‑solving skills and the ability to take a practical, solution‑focused approach to daily tasks
• The ability to work effectively both independently and as part of a collaborative team
• Knowledge of basic warehousing, distribution, and inventory practices
• Excellent research and analytical skills with the ability to manage multiple tasks in a fast‑paced, operational environment
• Adaptability to adapt to changing work environments, processes, systems, and technology
• Comfortability working at heights and operating elevated warehouse equipment, such as order pickers and forklifts, in accordance with safety requirements

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Requirements:

• High school Diploma with a minimum of two years of related administrative experience
• Minimum of two (2) years of warehouse experience
• Ability to operate an order picker at heights of up to 25 feet
• Ability to perform physically demanding work, including frequent lifting of boxes averaging 35 pounds and up to 50 pounds for extended periods of time

Equivalencies will be considered based on 1 year of experience for 1 year of education or 1 year of education for 1 year of experience.

Assets:

• Valid forklift certification
• Experience operating warehouse equipment, including order pickers, forklifts, and manual or electric pallet jacks
• Ability to operate packaging equipment, such as a bag sealer
• Basic knowledge of records management principles, including handling, storage, retrieval, and disposition of records in accordance with established procedures
• Basic knowledge of GoA records management systems, including Inactive Records Information System (IRIS), Online Records Retrieval System (ORRS), and Records Scheduling System (RSS)
• Proficiency with Microsoft Office applications (i.e., Word, Outlook, Excel, PowerPoint)
• Experience with enterprise systems such as SharePoint, Adobe Acrobat, 1GX is considered an asset; training may be provided

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. For more information, please refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent, Full-time position

Hours of Work: 7.25 hours daily / 36.25 weekly – Monday to Friday

Location: Alberta Records Centre | Yellowhead Crossing Phase I, Building 3, 11546 186 Street NW, Edmonton, AB  T5S 0J1

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Additional Information:
In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hr shifts/week).

The links below provide information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs