New Grad - Project Procurement Specialist

Role Responsibilities

The New Grad - Project Procurement Specialist position plays a significant role in the procurement and contracting process for both services procurement (including major architectural and engineering consulting assignments) and construction procurement (including major construction assignments) projects managed by Alberta Infrastructure.

This position is primarily responsible for:

• Providing procurement services (through procurement planning, preparation, advertising, evaluation, and award), and
• Ensuring that procurement documents, the procurement process, and contracts meet the department's requirements and standards, consistent with established procurement policies and practices. 

The Specialist provides advice on procurement strategies appropriate to project requirements. Contract and procurement templates are maintained by the Specialist in alignment with current ministry and Government of Alberta (GoA) standards and requirements.
 
The Specialist is assigned to either the Services or the Construction team, and provides back up and surge support as needed. The Specialist operates as part of a collaborative project team, with primary involvement from the time of project approval until contract award. The work of the Specialist ensures the use of appropriate processes and documents, followed by an effective and efficient delivery of the procurement services.

The primary responsibilities for the New Grad Project Procurement Specialist include, but are not limited to: 

• Providing advice and guidance primarily to project managers and consultants on the proper use of the department's master specifications, solicitation templates, forms, and guidelines and standards
• Preparing or assisting in the preparation of project specific Requests for Qualifications (RFQs); Requests for Proposals (RFPs); Requests for Expression of Interests (RFEOIs); bids and contract documents including front-end contractual requirements; specifications; evaluation worksheets; and other special documentation as required
• Coordinating advertising and distribution of bid documents, and receipt of bid/proposals, with Procurement Specialist Support Staff.  Act as the main contact for inquiries during the solicitation period.  Review and assist in the final preparation, coordination, and issuance of addenda
• Drafting updates to the appropriate master specifications and update other procurement templates and forms, as required, to address bid and contract requirements
• Attending document coordination meetings and pre-bid meeting, as required, up to contract award
• Reviewing and commenting on solicitation documents prepared by project stakeholders to ensure that scope, time, cost, quality and performance requirements are appropriately addressed and in accordance with procurement best practices and applicable departmental standards to making significant improvements to such documents.
  
  
  

The successful candidate will have: 

• Proficiency in technical writing generally, good specification writing practices in particular, and in the use of Microsoft Word, Microsoft Excel, and Adobe Acrobat.
• Well-developed interpersonal skills to enable the building of sound working relationships with colleagues, project managers, and internal and external stakeholders.

Please click on the link to review the job description for this position. 

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Required:  

• University graduation in Procurement, Contract Management, Architecture, Engineering, Construction Technology, Business, Commerce or related degree
• Must be a recent graduate and apply within 2 years of graduating.

Equivalency: Related experience or education (e.g. related diploma) may be considered as an equivalency on a one for one basis.

Assets:

• Certified Professional Public Buyer (CPPB) designation
• Supply Chain Management Professional (SCMP) designation
• Familiarity with, and ability to interpret and apply procurement related rules of the applicable Trade Agreements (i.e. Canadian Free Trade Agreement (CFTA); New West Partnership Trade Agreement (NWPTA); and Agreement on Government Procurement (GPA)
• Possess a strong understanding of risk management related to procurement.

Notes

This position is a Permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton AB

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.  

Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.