Manager, Grant & Procurement

Role Responsibilities

Reporting to the Director, Financial Reporting and Operations, the Manager Grants and Procurement is responsible for effectively managing grant, procurement and contract processes for the Department of Mental Health and Addiction by providing leadership, expert advice, guidance and direction related to the development of departmental grant, procurement, and contract strategies, policy and procedures. The position also manages the day-to-day responsibilities of granting, procurement and contracting functions by ensuring the team develops and maintains strong competencies to provide expert advice, guidance and training to departmental staff in adapting, implementing and integrating corporate grant, procurement and contract policies and best practices. In addition, the incumbent maintains procedures for communicating information to departmental staff and key stakeholders regarding ongoing grant, procurement and contract initiatives, policies and processes.

Responsibilities include:

• The position provides leadership and corporate oversight of grant and contract management, monitoring, and reporting by collaborating with the program delivery staff and service providers to manage and monitor grants and contracts in order to ensure compliance with the terms of the agreement and support the achievement of outcomes.
• Provides leadership to departmental contracting staff, grant managers, and senior and executive management in meeting strategic and operational requirements, as well as compliance with legislation. Leverages numerous cross-divisional contract advisory and working groups to achieve results.
• Ensures compliance of grant, procurement and contracts with the ministry's approved policies and related procedures as well as the Procurement and Sole-Sourcing Treasury Board Directive, the Procurement Accountability Framework, the Procurement Accountability Manual, and other relevant GoA and department policies.
• Manages the operations of the contract review committee (CRC) by developing, maintaining, and providing continuous improvement to the mandate, roles, responsibilities and procedures regarding the operations of the contract review committee.
• Manages the procurement of common department services and resulting resource lists to ensure quality procurement and support to the department. Leads the review of grant and
• contract agreements and templates and provides expertise and advice to program areas.
• Ensures all procurements managed by staff are in compliance with the GoA's trade agreements (e.g., Canadian Free Trade Agreement (CFTA), New West Partnership Trade Agreement (NWPTA), Trade Continuity Agreement (TCA), Comprehensive Economic and Trade Agreement (CETA), Trans-Pacific Partnership (TPP), and the World Trade Organization's Agreement on Government Procurement (WTO-GPA).
• Manages and coordinates the department's resource requirements regarding major GoA grant and contract initiatives by contributing to the design and selection of GoA policies, systems, and processes, by providing strong advocacy for departmental business and system needs through membership on cross-ministry working groups and steering committees.
   

For a detailed copy of the job description, please visit this link.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Drive for Results - The ability to take and delegates responsibility for outcomes, uses variety of resources to monitor own performance standards, acknowledges even indirect responsibility, commits to what is good for Albertans even if not immediately accepted and reaches goals consistent with APS direction.

Creative Problem Solving - The ability to work in open teams to share ideas and process issues, uses wide range of techniques to break down problems, allows others to think creatively and voice ideas, brings the right people together to solve issues and identifies new solutions for the organization

Build Collaborative Environments - The ability to collaborate across functional areas and proactively addresses conflict, encourages broad thinking on projects, and works to eliminate barriers to progress, facilitates communication and collaboration, anticipates and reduces conflict at the outset, credits others and gets talent recognized and promotes collaboration and commitment.

Agility - The ability to identify and manage required change and the associated risks, identifies alternative approaches and supports others to do the same, proactively explains impact of changes, anticipates and mitigates emotions of others, anticipates obstacles and stays focused on goals, makes decisions and takes action in uncertain situations and creates a backup plan.

Systems Thinking - The ability to integrate broader context into planning, plans for how current situation is affected by broader trends, integrates issues, political environment and risks when considering possible actions, supports organization vision and goals through strategy and addresses behaviours that challenge progress.
 

Qualifications

Required:

• A University graduation in a field related to the position assignment, supplemented by four (4) years related experience. Related experience or education may be considered as an equivalency on a one for one basis.
• A demonstrated commitment to ongoing professional development is required.

Assets:

• A professional Supply Chain designation (i.e. SCMP). 
• Proven experience in grant, procurement and contracting in a public sector organization or a comparable large organization.
• Detailed knowledge of the Government of Alberta’s financial legislation and policies, such as the Financial Administration Act, Government Organization Act, Government Accountability Act, and Interpretation Act.
• Understanding of Generally Accepted Accounting Principles, Generally Accepted Auditing Standards, Government frameworks and policies, and Financial Best Practices.
• An expert knowledge of public granting and procurement, including an extensive working knowledge of applicable Acts and legislation and how they impact the public procurement process.
• Extensive and in-depth knowledge procurement, grants and contracting best practices, tools, and techniques.
• Extensive working knowledge of basic tender/contract and business law and applicable trade agreements (Canadian Free Trade Agreement (CFTA), New West Partnership Trade Agreement (NWPTA), Comprehensive Economic and Trade Agreement (CETA), Trade Continuity Agreement (TCA), Trans-Pacific Partnership (TPP), and the World Trade Organization Agreement on Government Procurement (WTO-GPA).
• Knowledge of the Government of Alberta’s electronic tendering system, Alberta Purchasing Connection (APC), legal and proprietary requirements necessary for entering into contracts and grant agreements.
• Proven experience in leading and managing staff. 

Equivalencies may be considered.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.
 

Notes

A cover letter must accompany your application and should indicate which position(s) you are interested in and how your experience aligns with the behavioral competencies of the role you are applying for. This cover letter may be used to assess your communication abilities. Please indicate if you have a preference for one of the two positions advertised.

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Candidates with lesser qualifications may be considered at a lower classification and salary. This competition may be used to fill future roles at the same or lower classifications.

Final candidates will be required to undergo a security screening. All costs associated with the recruitment process including documentation fees and travel expenses are the candidate’s responsibility. If documentation is requested from an applicant, out-of-province applicants can obtain the documents requested from the province they reside in.

What we offer:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Management Employees Pension Plan (MEPP) – https://www.mepp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs