Manager, Finance and Business Services

Role Responsibilities

The Manager, Finance and Business Services is responsible for diverse functions that support the overall operations of the Assessment Services Branch through proper management of branch fiscal and physical resources, as well as leading stakeholder engagement work. This position has a high level of accountability to oversee all stakeholder relations, finance (budgeting, reporting, requisitioning etc.), contracting, records management, fleet management and accommodations for the Assessment Services Branch (ASB).

The Manager, Finance and Business Services ensures work completed is in accordance with legislation and government policy and direction. The Manager may consult with external and internal stakeholders as required and will represent the branch/division as required at conferences, conventions, committees, and meetings. The Manager also provides advice and assistance to unit management and staff in financial procurement, contracting and records management matters.

Responsibilities include:

•    Calculating, recommending the annual mill rate, and issuing the annual Designated Industrial Property Requisition and any related programs, such as the cancellation program.
•    Accountable for the full life cycle of contract management from procurement to contract development to invoicing reporting on all Branch contracts.  
•    Responsible for timely and consistent stakeholder communication products, such as regular newsletters, presentations at conferences and council meetings, stakeholder meetings, etc;
•    Implementation and ongoing maintenance of a strategic records approach for the branch, including communicating and supporting teams in implementing records system and validating records approach. 
•    Responsible for the management of vehicles, office space and equipment for the Branch, including procuring vehicles, after-market equipment, and safety equipment as needed to support the work of ASB; 
•    Provide leadership, coordination, and support in the development and implementation of the business continuity plan.
•    Lead a diverse team of professionals with a service-focused approach to supporting the work of ASB and our stakeholders.

For a copy of the full job description, please visit this link.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Build Collaborative Environments – Collaborates across functional areas and proactively addresses conflict, encourages broad thinking on projects, and works to eliminate barriers to progress, facilitates communication and collaboration, anticipates and reduces conflict at the outset, credits others and gets talent recognized and promotes collaboration and commitment.

Creative Problem Solving – Works in open teams to share ideas and process issues, uses wide range of techniques to break down problems, allows others to think creatively and voice ideas, brings the right people together to solve issues and identifies new solutions for the organization.

Agility – Identifies and manages required change and the associated risks, Identifies alternative approaches and supports others to do the same, proactively explains impact of changes, anticipates and mitigates emotions of others, anticipates obstacles and stays focused on goals and makes decisions and takes action in uncertain situations and creates a backup plan.

Drive for Result – Works to remove barriers to outcomes, sticking to principles, forecasts and proactively addresses project challenges, removes barriers to collaboration and achievement of outcomes, upholds principles and confronts problems directly and considers complex factors and aligns solutions with broader organization mission.

Qualifications

Required:

•    A University degree supplemented by four years related experience. 
•    Related experience or education may be considered as an equivalency on a one for one basis.

Assets:

•    Experience with government financial accounting and budgeting.
•    Experience with stakeholder relations, engagement and communications.
•    Strong written and verbal communication skills to support the development and delivery of communications products.
•    Experience managing the full contract lifecycle (procurement, development, invoicing and reporting).  
•    Proficiency in managing logistics like vehicles, office space, equipment and operational needs.
•    Experience implementing and maintaining a structured records management system within a department or branch.
•    Experience leading diverse teams in a service-oriented environment.

Equivalencies may be considered.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

A cover letter must accompany your application and how your experience aligns with the behavioral competencies of the role you are applying for. This cover letter may be used to assess your communication abilities.

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Candidates with lesser qualifications may be considered at a lower classification and salary. This competition may be used to fill future roles at the same or lower classifications.

Final candidates will be required to undergo a security screening. All costs associated with the recruitment process including documentation fees and travel expenses are the candidate’s responsibility. If documentation is requested from an applicant, out-of-province applicants can obtain the documents requested from the province they reside in.

What we offer:

•    Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
•    Management Employees Pension Plan (MEPP) – https://www.mepp.ca
•    Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
•    Professional learning and development – https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•     Positive workplace culture and work-life balance
•     Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
•    Leadership and mentorship programs