Manager, Division Operations

Role Responsibilities

The Ministry of Treasury Board and Finance (TBF) is seeking two experienced professionals to join our Financial Sector Regulation and Policy (FSRP) division in the roles of Manager, Division Operations. This position is critical to the strategic and operational success of our division.

Manager, Division Operations

Role Overview
Reporting to the Assistant Deputy Minister (ADM), the Manager, Division Operations provides leadership for the division's business planning, budgeting, and administrative functions.

Key Responsibilities
•    Operational and Business Management: Lead the division’s budgeting and business planning processes, oversee the Centralized Administrative Service (CAS), and manage FOIP requests.
•    ADM Support: Provide operational support and recommendations, coordinate implementation of ADM decisions, and assist in developing the division's operations plans.
•    Executive Director/Branch Support: Facilitate actions and resolutions, coordinate human resource management, and review division processes for improvements.
•    Communications Management: Facilitate and review the flow of information within the division, oversee Action Requests (ARs), and ensure timely responses.
•    Leadership and Employee Development: Supervise ADMO executive support staff and support their professional development.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf 

If you haven’t included competency information in the “Role” section, you can include the critical competencies with examples of how they relate to the role being recruited to in this section; below is a list of the APS Competencies to assist you:

Systems Thinking: This role must maintain a broad awareness of potential risks or considerations in order to review materials from an issues management lens and provide relevant strategic advice or potential solutions to the ADM.
Build Collaborative Environments: This role supports activities across the Division and relies on broad involvement in the identification of barriers, facilitation of issue resolution and stewarding the response process to ensure consistency with strategic direction. Success requires a collaborative effort with the Manager, Division Operations to ensure leadership resources are focused on where they can be most effective. 
Agility: This role must integrate changing direction to identify and steward potential solutions and ensure they align with the division's strategic direction. This role must also be proactive in anticipating changes or potential barriers to the Division's ability to deliver on its mandate.
Drive for Results: This role must leverage the expertise of executive managers across the division and advise the ADM on how the division is meeting its strategic direction. While this role is not directly responsible for policy files, it is responsible for advising the ADM on progress in meeting the division mandate and expectations of relevant stakeholders.

Qualifications

University degree, preferably in Business, Management, or Public administration plus minimum of 4 years of related experience.

The following would be considered an asset:
•    Strong political acumen and a thorough understanding of government decision-making processes.
•    Excellent interpersonal, problem-solving, and communication skills.
•    Proven ability to coordinate and manage complex projects and initiatives in a constrained environment.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a permanent, full-time position working 36.25 hours per week, Monday to Friday.

Currently, the Government of Alberta offers a hybrid work schedule that employees can choose to work from home for two days per week. Employees working from home must be working from an Alberta location. 

This position will be located in the Terrace Building in Edmonton. 

Candidates with lesser qualifications may be considered at a lower classification and salary. This competition may be used to fill future roles at the same or lower classifications.

Candidates may be asked to participate in a written assessment prior to the interview. The final candidate for this position will be asked to undergo pre-employment checks.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA has to offer to prospective employees.

•    Working for the Alberta Public Service – https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
•    Pension plans:
•    Management Employees Pension Plan (MEPP) – https://www.mepp.ca
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits 
•    Leadership and mentorship programs
•    Professional learning and development - https://www.alberta.ca/alberta-public-service-human-resource-directives
•    Positive workplace culture and work-life balance
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca