Legal Assistant

Role Responsibilities

The Environmental Law team has an exciting opportunity for a motivated individual with excellent interpersonal and problem-solving skills to act as a legal assistant.  If you are looking for a new opportunity to use your legal administration skills, take the next step and develop a career with us!  We foster an atmosphere of learning and growth within a supportive, respectful, and healthy work environment.

The responsibilities of the position includes but not limited to:

Supporting lawyers on the Environmental Law team in the Oxbridge Place building, the Legal Assistant job duties include:

• Preparing, formatting and editing a variety of documents from lawyer’s written or verbal instructions, including letters, memos, agreements and reports, contracts, legal documents
• Uploading and processing documents in ARTS (Action Request Tracking System)
• Maintaining and organizing electronic and paper filing system including opening, closing and uploading documents into the Prolaw system
• Preparing physical files to be sent or retrieved from the Alberta Records Center 
• Managing files by liaising with a variety of clients, counsel, and stakeholders
• Working in a team environment, assisting several lawyers and working closely with other legal assistants on the team.
• Managing Outlook calendar, including arranging appointments, scheduling meetings, and making travel arrangements
• Performing searches (Corporate registry, courthouse, bankruptcy, etc.)
• Drafting external counsel retainers and processing of external counsel invoices
• Utilizing research tools such as CanLii, Westlaw to pull and cite various cases and statutes
• Preparing and submitting documentation for appeals before the Environmental Appeals Board (EAB) and Public Lands Appeal Board (PLAB)
• Monitoring EAB and PLAB hearings data and maintaining tracking information, including diarization
• Assisting in the preparation and review of Director’s Records, ensuring all documentation has been received, vetted for privileged information and bookmarked
• Assisting in scheduling and compiling agendas for practice groups
• Other duties as required, including general administrative duties for the office

To succeed in this role, you will bring a strong attention to detail along with the ability to motivate others and thrive as part of a collaborative team. You will also be confident working independently, managing a high‑volume workload, and supporting multiple lawyers and Executive Directors while consistently meeting deadlines and maintaining high‑quality standards.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Systems Thinking – Seeks Clarity -   Identifies several analytical techniques and sources of knowledge to break apart complex problems.
• Agility – Seeks out new opportunities - Identifies alternative approaches or courses of action in unclear and complex situations. Supports others to identify, assess, and use alternative approaches.
• Drive for Results – Plan for results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
• Build Collaborative Environments – Encourages diversity – Promotes collaboration and positive relationships (even in challenging circumstances) within and across groups and builds commitment to reach desired results
• Creative Problem Solving - Have the ability to assess options and implications in new ways to achieve outcomes and solutions.
• Develop Self and Others - A commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Qualifications

Requirements:

• Two Year Legal Assistant or Paralegal diploma
• 1 year of related experience working as a Legal Assistant or Paralegal with a Law Firm or other agency
• Proficiency in the Microsoft Office 365 program (Word, Excel, Outlook, Lists, Sharepoint and Powerpoint)
• Experience with Adobe

Equivalency: Directly related experience or education considered on the basis of:

• 1 year of education for 1 year of experience i.e related certificate and minimum of 2 years related experience etc
• 1 year of experience for 1 year of education i.e minimum of 2 years related experience and related certificate etc

Assets include experience with:

• Action Request Tracking System (ARTS) or equivalent tracking systems
• Prolaw
• Legal research

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Location: 8th Fl, Oxbridge Place, 9820-106 St., Edmonton, AB  T5K 2J6

Final candidates will be asked to undergo a security screening.

This is a temporary two year position with a possibility of extension in the future.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

This competition may be used to fill future permanent, temporary, full time and part time and wage vacancies across the division.

What we offer:

Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx.

• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.