Legal Assistant

Role Responsibilities

Are you looking for a new and exciting opportunity to utilize your legal administration skills? If so, take the next step and develop a career with us in an atmosphere that fosters learning and growth in a supportive, respectful, and healthy work environment!

We are looking for a passionate Legal Assistant to provide legal support to lawyers on the SafeRoads team.

The Legal Assistants within our division play an integral part in all of our teams. Your responsibilities in this role will include, but are not limited to:

• Preparing and processing a variety of documents from lawyers’ written or verbal instructions,
• Filing documents with KB digital filing,
• Preparing and drafting letters, memos, agreements, and reports,
• Editing and formatting various documents in Word, Excel, and PowerPoint,
• Uploading documents and opening files into Prolaw,
• Managing and organizing files and voluminous records in preparation for court proceedings,
• Identifying issues on assigned files and conducting legal/topical research,
• Monitoring case law developments and monitoring and tracking judicial consideration of administrative impaired driving proceedings,
• Working in a team environment, assisting several lawyers and working closely with other legal assistants and Paralegals on the team,
• Creating and contributing to legal databases and precedents,
• Building and maintaining a precedent bank of pleadings, legal opinions, and filed written arguments,
• Utilizing research tools such as e-Carswell, CanLii, and Westlaw to pull and cite various cases and statutes,
• Maintaining Outlook calendar management through arranging appointments, scheduling meetings, and making travel arrangements,
• Updating Tracker and Action Items as required, and
• Completing other duties as requested.

To be successful in this position, you will need to demonstrate:

• The ability to multi-task, prioritize and schedule assignments to meet court deadlines,
• Excellent organizational skills,
• Exceptional time management skills and can prepare an ongoing records management process in our office that will work with physical and electronic files,
• The ability to work independently and handle a high-volume workload for multiple lawyers and directors while meeting necessary deadlines and ensuring high quality standards are met,
• Strong knowledge of court procedure and relevant legislation and a firm foundation in civil law, and
• Thorough knowledge and understanding of records collection, maintenance and destruction with the Government of Alberta (GoA).

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Systems Thinking - Seeks Clarity - Identifies several analytical techniques and sources of knowledge to break apart complex problems.
• Agility - Seeks out new opportunities - Identifies alternative approaches or courses of action in unclear and complex situations. Supports others to identify, assess, and use alternative approaches.
• Drive for Results - Plan for results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
• Build Collaborative Environments - Encourages diversity - Promotes collaboration and positive relationships (even in challenging circumstances) within and across groups and builds commitment to reach desired results.

Qualifications

Requirements:

• A Two-year Legal Assistant diploma or in any other related field, supplemented with at least one (1) year of related experience as a Legal Assistant or Paralegal with a law firm or other agencies, or equivalent as described.

Directly related experience or education considered on the basis of:

• • One year of experience for one year of education or
  • One year of education for one year of experience.
• Experience with Microsoft Office Programs (Word, Excel) and Adobe Pro.
• Experience with civil court procedures, relevant legislation, and high-volume litigation.

A Cover Letter is required along with your application. In your cover letter, please briefly summarize:

• Your legal experience and expertise,
• Relevant strengths and skills, and
• Reasons for interest in the position.

Applications without a cover letter will not be considered.

Assets:

• Experience with Action Request Tracking System (ARTS) or equivalent tracking systems.
• Experience with Prolaw.
• Experience with Legal research.

Priority will be given to those candidates with a firm foundation in civil law.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work: Monday - Friday, 8:15 am - 4:30 pm (36.25/week)

Positions Currently available: One (1) temporary position (up to November 2026) is available.

Location: Peace Hills Trust Tower, 10011 109 St. NW, Edmonton, Alberta.

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.

Public Service Pension Plan (PSPP) - https://www.pspp.ca.

Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.

Professional learning and development - https://www.alberta.ca/professional-development-support-directive.

Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca.

Positive workplace culture and work-life balance.

Leadership and mentorship programs.