Legal Assistant

Role Responsibilities

We are looking for a motivated Legal Assistant to provide legal support to the lawyers on the People and Communities Legal Team in Edmonton.

In the Legal Assistant position, you will need to take advice and direction from Directors, Support Services Managers, Office Supervisor, Lawyers, and stakeholders in the supervisor’s absence.

Your responsibilities in this position will include, but are not limited to:

• Preparing, formatting and editing a variety of documents from lawyer’s written or verbal instructions, including letters, memos, agreements and reports, contracts, legal documents.
• Uploading and processing documents in ARTS (Action Request Tracking System).
• Maintaining and organizing electronic filing system including opening, closing and uploading documents into the Prolaw system.
• Managing files by liaising with a variety of clients, counsel, and stakeholders.
• Working in a team environment, assisting several lawyers and working closely with other legal assistants on the team.
• Maintaining strong Outlook calendar management through arranging appointments, scheduling meetings, making travel arrangements.
• Performing searches (Corporate registry, Land Titles, bankruptcy, etc.)
• Drafting external counsel retainers and processing of external counsel invoices.
• Utilizing research tools such as CanLii, Westlaw to pull and cite various cases and statues.
• Other duties as required, including general administrative duties for the office.
  
  

To be successful in this position, you will need to:

• Pay attention to detail.
• Work as part of a team.
• Work independently.
• Handle a high-volume workload for multiple lawyers awhile meeting necessary deadlines ensuring high quality standards are met. 
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility - Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments.
• Drive for Results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
• Build Collaborative Environments - Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Systems Thinking - Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas.

Qualifications

Minimum Requirements:

• Two-year Legal Assistant or Paralegal diploma plus 1 year of related experience working as a Legal Assistant or Paralegal with a Law Firm or other agency; or equivalent as described.

Directly related experience or education considered on the basis of:

• One year of experience for one year of education or
• One year of education for one year of experience. 
  
  

A cover letter is required along with your application. In your cover letter, please briefly summarize:

• Your legal experience and expertise.
• Relevant strengths and skills.
• Reasons for interest in the position.
  
  

Assets include experience with:

• Action Request Tracking System (ARTS) or equivalent tracking system.
• Prolaw
• Legal research
• Experience with Microsoft Office 365 program (Word, Excel, Outlook, SharePoint)
• Experience with Adobe.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work: Monday - Friday, 8:15 am - 4:30 pm (36.25 /week)

Positions Currently Available: One (1) temporary Wages position (up to October 16, 2026) is available.

Location: This opportunity is based in Edmonton.

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.