Legal Assistant

Role Responsibilities

Are you looking for a new and exciting opportunity to utilize your legal administration skills? If so, take the next step and develop a career with us in an atmosphere that fosters learning and growth in a supportive, respectful, and healthy work environment!

We are looking for a motivated Legal Assistant to provide legal support to lawyers on the Civil Litigation team.

The Legal Assistants within our division play an integral part in all of our teams. In these challenging legal assistant roles you will assist the legal team by:

• Preparing and processing a variety of documents from lawyer’s written or verbal instructions
• Preparing letters, memos, agreements and reports
• Formatting various documents in Word, Excel, and PowerPoint
• Uploading documents into Prolaw
• Filing pleadings and other court documents such as briefs, orders, books of authorities, factums, affidavits, affidavit of records, responses to undertakings and trial binders
• Editing all electronic court documents, often from numerous lawyers’ input, and filing/e-filing those documents according to the Rules of Court
• Continuing to stay up to date and following all procedural changes from the Court
• Maintaining and organizing electronic and paper filing system, calendars and diary systems
• Maintaining strong Outlook calendar management through arranging appointments, scheduling meetings, making travel arrangements
• Managing files by liaising with a variety of clients, counsel, and the courts
• Working in a team environment, assisting several lawyers and working closely with other legal assistants and paralegals on the team
• Utilizing research tools such as CanLii, Westlaw to pull various cases and statutes
• Effectively managing and organizing legal files and documents in preparation for court proceedings
• Managing your time effectively under strict deadlines
• Completing other duties as required

To succeed in this role, you will need to pay attention to detail and demonstrate an ability to encourage others and work as part of a team.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

One year related certificate in a related field (for example Legal Assistant) plus one year of related experience; or equivalent as described.

Equivalency: Directly related experience or education considered on the basis of:

• one year of experience for one year of education or
• one year of education for one year of experience.

Requirements:

• Applications without a cover letter will not be considered. In your cover letter, please briefly summarize:
  • Legal experience and expertise,
  • Relevant strengths and skills,
  • Reasons for interest in the position
• Proficiency in the Microsoft Office program (Word, Excel,) and Adobe is required.
• knowledge of civil court procedures, relevant legislation, and court filings.

Assets include experience with:

• Candidates with foundation in Civil Law are  preferred.
• Action Request Tracking System (ARTS) or equivalent tracking systems
• Prolaw
• Legal research

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work: Monday - Friday, 8:15 am - 4:30 pm (36.25/week)

Positions Currently available: Two Temporary Wage positions available for six- twelve months, with a possibility of extension.

Location:

9th Floor, Peace Hills Trust Tower, 10011-109 Street, Edmonton

Final candidates will be asked to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.