Legal Assistant

Role Responsibilities

Are you looking for a great opportunity to provide administrative support for the prosecution of criminal and provincial offences? Do you thrive in a dynamic and collaborative work environment?  The Advance Projects and Traffic Office has an exciting opportunity for You to join their team as a Legal Assistant.

As a Legal Assistant your key responsibilities will include:

• Drafting, preparing, processing and filing routine court documents as required.
• Preparing and organizing trial books and exhibit books.
• Preparing and organizing file materials from electronic sources to trial files.
• Scheduling witness interviews that may involve attending and taking notes for Crown Prosecutors.
• Scheduling and organizing witness travel arrangements.
• Making arrangements for Police Officers and other witnesses via CCTV applications.
• Preparing witnesses for court by explaining the criminal process, answering questions or concerns, resolving issues and directing accused and/or witnesses to appropriate resources.
• Liaising with policing and other agencies to ensure that subpoenas have been served.
• Utilizing and updating the Justice Online Information Network (JOIN) and Prosecutor Information System Manager (PRISM) and Criminal e-file (CReF) to verify charges, court dates, assigned Prosecutors, locations and subpoenaed witnesses.
• Using the Summation program to manage large case files.
• Respond to and follow up with enquiries from the public, defense counsel and accused.
• Working within the office procedures to track and maintain file integrity.
• Maintaining Crown Prosecutors’ diarizing system.
• Other office duties as required.

Please click on this link to view the job description.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

To be successful in the role you will demonstrate the following competencies:
 

• Build Collaborative Environments to manage relationships in order to work towards a common goal.
• Agility to quickly adapt to changing priorities and to respond with effective decisions.
• Creative Problem Solving to be proactive in identifying solutions and focusing on continuous improvement.
• Systems Thinking to recognize the broader impact of your work and to be able to understand broader goals.
• Develop Networks to proactively build networks, connect and build trust in relationships with different stakeholders.
• Develop self and others by committing to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others
• If you are interested in a unique career path that makes a difference in the lives of others, apply today!
   

Qualifications

Two-year diploma in a related field such as a Legal Assistant, Paralegal or Criminology, plus a minimum of one year progressively responsible related experience working in a legal administrative role within an office setting. 

Equivalencies considered:
Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience
• 1 year of experience for 1 year of education

Required

• Experience working with Microsoft Office (Word, Excel, Powerpoint,Outlook).

Assets 

• Experience working with Adobe, JOIN, PRISM

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work per week: 36.25 hours/week.

• Final candidates will be required to undergo a security screening.

This competition will be used to fill 2 positions, one in Calgary and and one in  Edmonton. Please indicate in your application the location you are applying to.

This competition may be used to fill current and future vacancies across government at the same or lower classification.  

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - About the Alberta Public Service | Alberta.ca 
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs