Legal Assistant, Edmonton (Multiple Positions Available)

Role Responsibilities

Are you highly organized, detail-oriented, and motivated by work that supports fair and effective access to justice? As a Legal Assistant with the Alberta Crown Prosecution Service, you'll play an important role in supporting prosecutors and helping ensure criminal and provincial matters move through the court system efficiently and professionally. This is an opportunity to join a collaborative team where your expertise, initiative, and commitment to public service will directly contribute to the administration of justice in Alberta.

About the role

In this role, you will provide comprehensive administrative and legal support to Crown Prosecutors managing criminal files. You will coordinate complex documentation, support court proceedings, communicate with a wide range of stakeholders, and help ensure files are managed accurately and efficiently from intake through resolution. Working in a fast-paced environment, you will be a trusted resource who helps keep legal processes organized, responsive, and moving forward.

Your key responsibilities include:

• Managing and maintaining Crown files to support the efficient progression of criminal matters.
• Preparing, processing, and filing legal documents, correspondence, court materials, and records.
• Coordinating disclosure, tracking file activity, and ensuring information remains current and accessible.
• Communicating with members of the public, defence counsel, accused persons, law enforcement agencies, and other justice partners.
• Organizing court briefs, exhibit books, witness interviews, and other materials required for court proceedings.
• Supporting witnesses by providing information about court processes and addressing questions or concerns.
• Maintaining Prosecutor schedules, diarization systems, and key court-related timelines.
• Conducting legal and file-related research and gathering information at the direction of Crown Prosecutors.
• Utilizing justice information systems to verify and maintain accurate case information.
• Collaborating with colleagues and providing administrative support across the team as needed.

What you'll bring to the role:

• Building positive working relationships with a wide variety of stakeholders while maintaining professionalism in sensitive situations.
• Communicating clearly and confidently, both verbally and in writing, to support effective information sharing.
• Demonstrating exceptional organization and attention to detail when managing competing priorities and deadlines.
• Solving problems proactively and identifying practical solutions in a dynamic environment.
• Working independently with sound judgment while remaining engaged as part of a collaborative team.
• Taking initiative and anticipating needs to support prosecutors and court processes effectively.
• Adapting to changing priorities while maintaining accuracy and quality of work.
  
  

The Job Description is provided for further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility: Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments.
• Develop Self and Others: Desire to invest in the development of the long-term capability of self and others.
• Systems Thinking: Understands how work contributes to the achievement of departmental goals. Anticipate changes in own area based on activities in other areas.
• Creative Problem Solving: Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Requirements:

• Two-year Diploma in a related field such as a legal assistant, paralegal, or criminology.
• One year of progressively related experience working in a legal administrative role within an office setting.
• Experience working with Microsoft Office (Word, Excel, Outlook) is required to prepare statistical reports tables and schedule.

Preference will be given to those with experience in a legal environment specializing in criminal law.

Equivalencies will be considered:

• 1 year of education for 1 year of experience, or
• 1 year of experience for 1 year of education.

Assets:

• Experience working with Adobe, JOIN, PRISM, Criminal eFile.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Notes

Please Note:

• We have two (2) permanent full-time positions as well as four (4) temporary full-time positions with the below mentioned terms. This competition may also be used to fill additional permanent and temporary positions.

• • One (1) Temporary until August 1, 2027
  • Three (3) Temporary until October 4, 2027
• Hours of work: 36.25 hours/week.
• Office Location: John E. Brownlee Building, Edmonton.
• Final candidates will be required to undergo a criminal records check (CRC).
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.
• Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP) .
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance