Lease Documentation Coordinator
Posting Date: Jan 13, 2025
Location: Edmonton, AB
Company: Government of Alberta
Job Information
Job Title: Lease Documentation Coordinator
Job Requisition ID: 66001
Ministry: Infrastructure
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: January 20, 2025
Classification: Program Services 2
Salary: $2,345.14 to $3,076.28 bi-weekly ($61,208 - $80,290/year)
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx
Alberta Infrastructure designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.
The Realty Services Branch represents the primary real estate group within the provincial government. The Branch is transaction oriented and involves leasing and land negotiations (with external & internal stakeholders), producing and managing contract documentation and ultimately finalizing the necessary legal agreements which support the Province's diverse leasing and land programs/portfolios.
For more information about Alberta Infrastructure, please visit http://www.infrastructure.alberta.ca
Role Responsibilities
Reporting to the Manager of Documentation, the Lease Documentation Coordinator is responsible for coordinating legal file reviews, overseeing documentation management, and select draft lease documentation preparation for the Leasing unit.
These duties and responsibilities require a reliance on standardized procedures with a focus on document templates and process workflows to streamline and maximize operational efficiencies within the Branch. This position applies a solid understanding of general contract law & legal documentation, commercial leasing practices and appropriate legal templates/precedents, ideally from a paralegal background.
The position requires a high degree of independence, professionalism, attention to detail, accountability and is fundamental to the efficient operation of Leasing's overall program delivery.
The primary responsibilities for the Lease Documentation Coordinator include, but are not limited to:
- Coordinate Leasing’s contract documentation to ensure accuracy, uniformity, and alignment to best practices.
- Assist in reviewing, preparing,coordinating and delivery of ancillary leasing and select lease contract documentation in conjunction with in-house legal oversight.
- Communicate with internal and external stakeholders regarding their respective requests for file and transactional information.
- Support in establishing processes and developing business strategies to improve lease documentation operations.
- Provide support to the Branch to address documentation issues.
Please click on this link to view the job description for this position.
Qualifications
Requirements
- 1 year certificate in Law and a minimum of 3 years of applied paralegal/legal assistant experience (law firm or corporate legal environment)
Assets
- Candidates who have experience working with, reviewing and/or preparing/drafting real estate or commercial law type agreements/contracts will be preferred.
- Working knowledge of select corporate or commercial areas of law, real estate practice & agency law.
- Strong document drafting skills for leasing, land and general contract related legal documentation.
- Strong attention to detail
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.
Notes
Hours of work: 7.25 hours daily, 36.25 hours per week
Location: Edmonton, Alberta
Term of Employment: Full time, Permanent
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
Links and information on what the GoA have to offer to prospective employees.
- Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
- Public Service Pension Plan (PSPP) - https://www.pspp.ca
- Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
- Professional learning and development - https://www.alberta.ca/professional-development-support-directive
- Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
- Leadership and mentorship programs.
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
Drive for Results – Work with the team to meet deadlines and provide options to improve efficiencies in the work processes.
Agility – Proactively seeks advice and support when priorities shift to meet changing demands.
Develop Networks – Build relationships by following through on commitments and demonstrating integrity.
How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.
It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jenny Luong at Jenny.Luong@gov.ab.ca