Inventory Specialist

Role Responsibilities

Help keep justice moving. Join our Court Technology Services team and play a vital role behind the scenes, ensuring the right equipment is in the right place at the right time to support court operations across the province.

Court Technology Services (CTS) provides Information Technology (IT) and Audio Visual (AV) support for the Court Justice Services (CJS) division, Provincial Court of Alberta, Court of King's Bench of Alberta, and the Alberta Court of Appeal.

In this position, you are required to accurately document the flow of equipment into and out of the organization as well as organize the storage of the equipment until it is deployed.

Your duties and responsibilities include but not limited to:

Receiving:

• Enter new items into CTS inventory, ensuring that all data fields are accurate, and that a CTS asset tag is properly assigned to each new item.
• Update existing CTS inventory information for any items received previously.
• Update spreadsheets for the Capital Evergreen project. 
• Work with GoA Finance to make sure that the appropriate Capital Evergreen documentation is updated.
• Move items to the appropriate storage location.
• Prepare items for shipment to desired Court location for installation if necessary
  
  

Surplus:

• Receive items from other Court locations destined for surplus.
• Move items to the appropriate storage location.
• Enter item details into surplus declarations and update item status in CTS inventory.
• Interface with GoA surplus sales to arrange for pickup of items when declarations are complete.
• Package items for pickup by surplus.
• Update CTS inventory to indicate removal of items.
• Send updates to GoA Finance if item was purchased using capital funds.
• Send completed paperwork to CTS administration.
  
  

Verification:

• Validate previous fiscal year purchases by comparing information entered into CTS inventory using purchase orders, packing slips, Invoices, and item verification.
  
  

Please click on this  link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Systems Thinking: You consider the inter-relationships among different aspects of an approach including how they relate to other programs or areas.
  
  
• Creative Problem Solving: You assess options and implications in new ways to achieve outcomes and solution.
  
  
• Agility: You anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
  
  
• Drive for Results: You identify underlying causes for success or lack of success which may or may not involve self and takes action to ensure future success.
  
  
• Develop Networks: You proactively build networks, connecting and building trust in relationships with different stakeholders.
  
  
• Build Collaborative Environments: You lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
  
  
• Develop Self and Others: You reflect and understand your own and your direct reports’ areas of strengths and opportunities for development.

Qualifications

• High school diploma and one year of related experience.

Assets & preferences:

• Experience managing inventory in a technology-focused environment (e.g., IT hardware, devices, or technical equipment)
• Working knowledge of public sector procurement or asset lifecycle processes.
• Working experience with large-scale or multi-site inventory management.
• Experience coordinating shipments, logistics, or vendor interactions.
• Related post-secondary education like Supply chain management, Inventory or Asset management, Computer Science, Computer Systems Technology would be preferred.

Equivalency: Directly related experience or education considered on the basis of: 

• One year of experience for one year of education or 
• One year of education for one year of experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is one full-time permanent position located in Edmonton.

Work hours: Monday to Friday, 36.25 hours a week.

Security screening is required.

• Final candidates will be required to undergo a security screening.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. 
• Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.)
  
  

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.