Intake/Disclosure Clerk

Role Responsibilities

The Ministry of Justice is seeking a highly motived intake/disclosure clerk within the Centralized Services Branch to provide a range of central services support to Crown prosecutors and staff.  This involves providing a complete file to an accused or defence counsel in accordance with legal requirements; scanning documents, answering telephone and counter enquiries about disclosure and performing other services that are required.

Reporting to the Intake/Disclosure Supervisor, as the Intake/Disclosure Clerk, you play a key role in supporting the operations of the Crown office. This position is essential to ensuring prosecutors are well-prepared for court proceedings.

The primary responsibilities for the Intake/Disclosure Clerk include, but are not limited to:

• Managing the disclosure process by providing a complete file to an accused or defence counsel in accordance with legal requirements. Including reviewing and preparing documents, and scanning and uploading into Criminal E-File.
• Providing administrative support for legal and support staff in the Office. Including using the Prosecutor Information System Manager (PRISM) and the Justice Online Information Network (JOIN) to verify and track information.
• Receiving mail, answering telephone, email, and counter inquiries relating to disclosure.

To succeed in this role, you will be required to have excellent attendance and reliability, exercise a high level of professionalism and discretion, flexibility and ability to multitask in a fast-paced environment, and demonstrate high attention to detail. Candidates must have a genuine interest in or knowledge of the Criminal Justice System.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Competencies essential for this role include:

• Agility: Prioritize multiple tasks and projects, with the ability to accommodate other priorities as they arise, and maintain resilience in times of uncertainty and a changing environment.
• Drive for Results: Use exceptional organizational and prioritization skills to meet tight deadlines and deliver quality work.
• Creative Problem Solving: Focus on continuous improvement and increasing breadth of insight using innovative ideas or existing processes to address both new and past problems.
• Build Collaborative Environments: Actively engage with stakeholders and follow up on inquiries, requests, and concerns from stakeholders. Remain courteous and professional in stressful situations.
• Develop Networks: Maintain mutual internal and external networks with stakeholders and clients.

Qualifications

Required

• High school diploma and a minimum of one year of related experience, preferably in a legal context.
• Strong knowledge and understanding of the Criminal Justice System.

Assets

• Post-secondary Legal Assistant diploma or a related discipline.
• Proficiency in Microsoft 365 (Word, Outlook), Prosecutor Information System Manager (PRISM), Justice On-Line Information Network (JOIN) and e-Crim.
• Knowledge of the Protection of Privacy Act (POPA) and Criminal Code of Canada.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a full-time, temporary position for 1 year.

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.