Information Management Analyst

Role Responsibilities

The ECM branch is looking for an Information Management (IM) Analyst. Reporting to the Team Lead, File Management and System Support Senior Lead, Project Services, the IM Analyst is a member of a professional team that works closely with a variety of clients/stakeholders to develop various strategies and processes while troubleshooting and mitigating risks with a focus on enhancing file management services, compliance and assisting in the transition from paper records to electronic information management.

The IM Analyst ensures the delivery of quality information management services and products by providing strategic support, guidance and expertise to enhance the strategic value of department records and information while minimizing risks and improving information management practices.  Ensures project alignment with corporate priorities by building relationships with business partners; and participating in the design, planning and implementation of ECM solutions.  Perform comprehensive work process analysis to understand the unique retention and record compliance requirements; drafting policies, procedures and guidelines.

In addition, the IM Analyst provides consultation and coaching support to Department staff and contractors/secondments. Including training; implementation and enhancement of Information Management (IM) and ECM solutions; digitization of products and services; and records disposition instructions to ensure effective and efficient delivery of information management services.

Please click on this link  to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

Qualifications

Requirements:

• 1-year post-secondary certificate in a related field (e.g., Information and Records Management), supplemented by two (2) years of progressively related experience with information and/or records management.
• Experience with records retention and disposition schedules, records databases, and Microsoft Office software programs, including project management.
• Must be able to lift boxes weighing approximately 30 lbs.

Equivalencies:

• A related two-year diploma and a minimum of one (1) year of related experience; or
• A minimum of three (3) years of related experience in lieu of formal education.

Assets:

• Experience with work process analysis.
• CAPM – Certified Associate in Project Management.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent, Full-time position.

Hours of Work: 7.25 hours daily / 36.25 weekly – Monday to Friday

Location: North Petroleum Plaza, 9945 - 108 St NW, Edmonton, AB

Final candidates will be required to undergo a security screening.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Additional Information:

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.