IM Programs Manager

Role Responsibilities

Are you looking to join an awesome team that will push you to be your best?

Are you an individual who is passionate about the client experience, putting policy into practice by providing a range of services to support the effective and efficient delivery of the GoA’s Information Management (IM) program?  Do you want to lead a team to deliver results that change the way information is managed in the GoA?

If so, we have the job for you!

Reporting to the Director, IM Partner Services, the Manager, IM Programs leads a team that ensures all IM functions within departments are integrated and aligned with the GoA IM Strategic Plan, policy instruments, and client business requirements. The position strives to minimize risk, provide storage economy, and enable department users to access records and information in a timely manner - thereby ensuring more knowledgeable and timely decision making and better service to Albertans.

Through your team, you will be responsible for delivering the following (but not limited to):

• Translate and apply the GoA IM Strategic Plan into day-to-day service delivery and team priorities. 
• Support consultation with clients and staff to ensure that recommendations and services are delivered with a client-centered approach, while ensuring effective business practices and compliance with policy instruments.
• Collaborate with others by providing operational input into the development of policy, standards, guidelines and best/promising practices to enhance information management within GoA.
• Support agencies, boards, and commissions with development of their IM program(s).
• Manage ongoing development of highly skilled, motivated, and productive staff and support their professional learning, achievement of performance plans and development of skills and knowledge.
• Assign and manage balanced project and initiative workload and monitor performance to ensure a high standard of delivery.
• Incorporate clear AI and digital capability objectives into your team’s performance and learning plans.
• Support the development of plans to digitalize business processes.
• Collaborate with other service delivery areas to ensure that all services provided to departments are consistent and aligned.

Some of the services your team delivers include:

• In-depth consultations with clients to assess business and related process changes with respect to their IM requirements.
• Coach and support department/program staff in the use of available tools, processes, and policy instruments, to ensure the effective, and compliant management of their information assets.
• Use AI to improve efficiency and insight and personalize stakeholder engagement.
• Develop and deliver training sessions using AI-assisted content generation to address specific business challenges.
• Coordinate the activities of various teams that support the continued development, implementation, and enhancement of IM solutions offered to the departments.
• Work directly on large scale, strategic information management projects that impact the GoA as a whole.
• Support the adoption of M365 including SharePoint Online as the GoA’s chosen information management solution.
• Leverage AI to address complex problems and automate research and analysis of extensive content sources.
• Lead reviews and risk assessments associated with technology development projects, ensuring that IM risks are identified, documented and appropriately mitigated.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Requirements:

• A university degree or diploma in Records and Information Management, Library and Information Sciences, or a related field supplemented by at least four (4) years of progressively responsible experience.
• Experience in the use and application of AI, and the impact to information management.
  
  

Equivalencies:

• A related master’s degree and a minimum of two (2) years of related experience; or
• A related two-year diploma and a minimum of six (6) years of related experience; or
• A related one-year certificate and a minimum of seven (7) years of related experience; or
• A minimum of eight (8) years of related experience in lieu of formal education.

Other Requirements:

Applicants must provide a cover letter that will be used to evaluate writing skills and determine which candidates will move to the next stage of the recruitment process. The cover letter must be less than one page and include:

• Why you are interested in the position and how it fits into you career plans; and
• An overview of your key leadership skills and experiences that would help the you to be successful in the role;

Any application without a cover letter will be disqualified from the competition.

Assets:

• MLIS (Master of Library and Information Studies), MISt (Master of Information Studies), Digital Humanities, or Archival Studies.
• Certified Records Manager, Certified Information Professional, Certified Information Governance Professional, or related professional designations.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent, Full-time position      

Hours of Work: 7.25 hours daily / 36.25 weekly – Monday to Friday

Location: Edmonton | Petroleum Plaza Building North Tower 3rd Floor 9945 – 108 Street T5K 2G6

Final candidates will be required to undergo a security screening.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Applicants must provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, why they are interested in this position, and relevant examples of required competencies.

Additional Information:

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.