Grant and Contract Admin.

Role Responsibilities

This position supports the daily financial operations of the Technical and Corporate Services Division by coordinating grant administration, overseeing procurement processes, and assisting with financial reporting and transaction processing. The role ensures efficient and accurate handling of grants, contracts, and internal financial procedures.

Key Responsibilities:

1. Grant Program Administration
Support the administration of annual and ad hoc grant programs.
Coordinate the review and evaluation of grant applications to meet fiscal deadlines.
Develop and maintain tracking tools to monitor grant application status and funding allocations
Prepare Action Requests for Ministerial approval of program and disbursements.
Assist program areas to analyze trends in grant applications to support program planning and improvement.
Monitor disbursements for accuracy and alignment with approved funding.

2. Conditional Grant and Contract Oversight
Draft Action Requests and develop conditional grant agreements.
Verify contract and legal information.
Track deliverables and follow up with recipients to ensure compliance.
Coordinate internal reviews of grant agreements to ensure alignment with legal and financial standards.
Provide training or guidance to program staff on grant compliance requirements will support from Supervisor, Business Services

.

3. Procurement Coordination
Lead procurement activities in compliance with ministry and government policies.
Develop work plans and support program areas through solicitation and contracting processes.
Maintain and update contract files and contribute to approval documentation.
Facilitate vendor evaluations and maintain records of performance for future reference.

4. Financial and Administrative Support
Assist with year-end accruals, invoice processing, and payment tracking.
Work with divisional financial support to reconcile financial discrepancies and follow up on outstanding payments or documentation.
Assist in the development of internal financial controls and process improvements.
Support the Division’s budget coordinator with forecasts and reconciliations.
Contribute to the preparation of financial summaries and reports.
Provide administrative backup within the unit as required.

Please click on this LINK to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Agility –  Proactively seeks out new opportunities for improvements, takes initiative and is resourceful in coordinating the resources needed, adapts to unforeseen circumstances, and displays a positive attitude toward the work and teammates.

Creative Problem Solving –  Actively engaging the community and resources at hand to address issues.

Develop Self and Others –  Actively working towards developing their own career and reducing barriers for others.

Drive For Results -  Actively working to exceed goals and partner with others to achieve objectives.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

High school diploma and three years of related experience.

Equivalency: Directly related education or experience considered based on:
1 year of education for 1 year of experience; or
1 year of experience for 1 year of education.

Assets
Good understanding of accounting principles to ensure compliance in branch financial operations.
Knowledge of Government of Alberta Financial Policies and Procedures for accurate financial handling.
Proficiency in Microsoft 365 and familiarity with the Government of Alberta’s 1GX system for managing contracts and purchase orders.
Certification or coursework in public sector procurement (e.g., PMAC, SCMP, CPPB, or equivalent).
Education in a relevant field such as supply chain management, business administration and/or finance or accounting.
Familiarity with grant lifecycle management, including application review, agreement drafting, and compliance monitoring.

Notes

This position may be used to fill future vacancies across the Government of Alberta, at equal or lower classification and salary.

Hours of Work: Monday to Friday, 36.25 hours per week.

Applications without a cover letter will not be considered. Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees:
Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
Public Service Pension Plan (PSPP) – https://www.pspp.ca
Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
Professional learning and development – https://www.alberta.ca/professional-development-support-directive
Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
Positive workplace culture and work-life balance
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
Leadership and mentorship programs