Grant Reporting Administrator

Role Responsibilities

The Community Grants Unit (the Unit) of Arts, Culture, and Status of Women administers community grants that reinvest revenues into communities; empower local citizens and community organizations to work together; and respond to local needs. The Unit administers more than $79 million through several major grant programs and receives approximately 2,000 grant applications on an annual basis.

The Grant Reporting Administrator position provides support to a team of Program Reporting Officers in the administration of the Unit’s grant files. In addition, the role is responsible for the monthly statistical reporting, group follow-ups and database updates.  The Unit has approximately 2,000 to 3,000 open grant files at any given time, which are being monitored by the team to ensure conditions of the grant agreement are being met.  

Some of the key responsibilities include:
•    Provides the administrative support needed to ensure the timely processing of the Unit’s open grant files.
•    Provides grant reporting review services and provides information and consultative services to assist grant recipients meet program reporting requirements for those programs delivered by the Community Grants Unit.
•    Provides initial consultation to grant recipients regarding grant reporting submissions.
•    Understands and ensures a good working knowledge of all grant related computer and database systems.
•    As a member of the Unit team, provides input in the development of program policy, procedures and processes.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

In this role, you will contribute to our team by demonstrating the following behavioral competencies: 

•    Drive for Results:
Works to remove barriers to outcomes, sticking to principles:
o    Forecasts and proactively addresses project challenges
o    Removes barriers to collaboration and achievement of outcomes
o    Upholds principles and confronts problems directly
o    Considers complex factors and aligns solutions with broader organization mission

•    Build Collaborative Environments:
Involves a wide group of stakeholders when working on outcomes:
o    Involves stakeholders and shares resources
o    Positively resolves conflict through coaching and facilitated discussion
o    Uses enthusiasm to motivate and guide others
o    Acknowledges and works with diverse perspectives for achieving outcomes

•    Creative Problem Solving:
Creates the environment for innovative problem solving:
o    Generates new ways of thinking; ensures right questions are being asked about a problem
o    Eliminates barriers to creativity and innovation
o    Encourages a culture of innovation

Qualifications

Minimum Recruitment Standards 

High school diploma and four years of related experience.; or equivalent as described below.

Equivalency: Directly related education or experience considered based on:  

• 1 year of education for 1 year of experience; or  
• 1 year of experience for 1 year of education 

The following knowledge or experiences are considered as assets:  

• Knowledge/experience with the delivery of grant or other types of funding programs;
• Experience working with stakeholders;
• Experience working with financial accounting and reporting documentation;

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This competition is for a temporary position up to 12 months based in Edmonton, offering a work schedule of Monday to Friday, totaling 36.25 hours per week.

Candidates are required to submit resume and cover letter that succinctly demonstrate their qualifications against the job requirements, including education, experience, and relevant competencies. It’s important for applicants to ensure their resume and cover letter clearly articulate how their past work experiences align with the role’s qualifications and needs.

Resumes must include precise employment dates (month and year) to assist in assessing written communication skills and attention to detail.

The final candidates for this position will be asked to undergo an academic check, references, provide a suitable security screening and may be asked to complete a written exercise and/or assessment.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work
      schedule agreement.
•    Leadership and mentorship programs.