Grant Advisor

Role Responsibilities

Financial Services Division is looking for an individual to provide value-added knowledge and advice to program areas about the financial component of grant programs.

Reporting to the Grants and Payables Team Lead, the Grant Advisor provides strategic financial guidance to program areas on the administration of grant programs. Key responsibilities include:

• Support the preparation of accurate and timely financial reporting for all departmental grant and contract funding.
• Monitor and reconcile grant and contract expenses using departmental electronic data management systems and reporting tools.
• Review and reconcile grant records within the Grant Management System (GMS).
• Assist in the development, management, and monitoring of departmental grant programs.
• Guide and lead program areas in designing and launching grant initiatives, including monitoring associated payments.
• Ensure all financial transactions comply with relevant legislation, regulations, policies, and procedures.
• Advise on the design, implementation, and enhancement of grant programs and reporting tools within GMS.
• Collaborate on the development of new reporting tools and ensure improvements to existing processes.
• Generate accurate, tailored reports for senior management using systems such as GMS, 1GX, and other departmental databases.
• Mitigate departmental financial risk by ensuring grant payments are compliant and issued in a timely manner.
• Communicate processes, requirements, and best practices effectively to program staff to promote efficiency, transparency, and accountability.
• Provide training, guidance, and ongoing support to internal stakeholders to ensure proper grant management procedures are followed.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf. 

The successful candidate will demonstrate the following competencies:

• Agility: Works in a changing environment and takes initiative to change.
• Creative Problem Solving: Develops solutions to complex problems conscious of the development, conservation, and use of resources.
• Drive for Results: Strives to exceed objectives and maximize resources to achieve results aligned with the goals of the department, considerate to both internal and external stakeholders; your negotiation and conflict resolution skills enable you to thoroughly conduct financial analysis and prepare appropriate briefing materials for clients.
• Develop Networks: Maintains close relations with all stakeholders, actively incorporates the needs of the broader group, and ensures overall client satisfaction.
• Building Collaborative Environments: Takes a collaborative approach with your work to foster open communication and leverage team skills.

Qualifications

Minimum Recruitment Standard for Program Services 2 classification:
University graduation in a related field; no experience required; or equivalent as described below.

Equivalency: 
Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or,
• 1 year of experience for 1 year of education.

Example:
A relevant diploma combined with four years of related experience, or a relevant degree combined with two years of related experience, would meet the equivalency criteria.

Related diplomas or degrees including but not limited to the following fields will be considered: 

• Business, Social Sciences, or Humanities.

Assets will be considered as follows:  

• Team project management or planning experience 
• Hands-on experience using an automated Grant Management System (GMS) or Contract Management System
• Experience managing or knowledge of the Action Request Tracking System (ARTS)
• Experience running and interpreting reports from 1GX
  
  Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
  Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

PLEASE READ CAREFULLY 

Division/Branch: Financial Services Division/ Financial Services – Agriculture and Irrigation.

Position Information: 

• Office located in Edmonton.
• Hours of Work: 36.25 hours per week (permanent, full time).
• Monday to Friday (08:15 am-16:30 pm).
• Flexible start/end times are considered.
• Eligible for hybrid work arrangement.

Note: Successful candidate will be required to undergo a security screening.  

All costs associated with the recruitment process including documentation fees and travel expenses are the candidate’s responsibility. Out-of-province applicants can obtain the documents requested above from the province they reside in.

Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service –  https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx. 
• Comprehensive benefits plan - myAPS Benefits plans.
• Pension plans: Public Service Pension Plan (PSPP) – https://www.pspp.ca. 
• Leadership and mentorship programs.
• Professional learning and development.
• Positive workplace culture and work-life balance.