Furniture Request Coordinator

Role Responsibilities

Reporting to the Team Manager, the Furniture Request Coordinator (FRC) is the gatekeeper for the furniture Work Order Request Tracking System (WORTS Furniture). The FRC reviews all requests for completeness, communicates with Ministry staff as required, and assigns to the appropriate resource within the Furniture Team. Conduct training on the WORTS Furniture system. Provide financial and contract administration services in support of the Furniture Team and Manager. Support the Repair & Warranty program. Maintain the Furniture SharePoint Online site.  

Key responsibilities for the Furniture Request Coordinator include, but are not limited to:
 

• Review requests to establish the legitimacy, urgency and accuracy of information provided
• Confirm all required information is provided including, but not limited to, floor plans, pictures, and complete description of work required
• Review invoices, identify inconsistencies/anomalies and resolve issues in consultation with Furniture Coordinators, Manager and/or vendors
• Receive, verify, and process year-end accruals in accordance with the Financial Administration Act and department guidelines
• Maintain the organization and appearance of the SharePoint site to ensure ease of navigation
  
  Please click on this link to view the job description for this position.

Qualifications

Required
•    High school diploma plus three years of administrative experience. 
•    Business certificate or diploma will be considered a strong asset

Equivalency
•    Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience. 

Knowledge/Skills: 
•    Sound knowledge of government policies and standards relating to accommodations
•    Good working knowledge of contract administration including interpretation of relevant sections of contract documents
•    Working knowledge of Microsoft, Word, Excel and PowerPoint
•    Strong verbal and written communication skills, active listening skills, understanding client

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.
 

Notes

Hours of work: 7.25 hours per day / 36.25 hours per week 
Location: Edmonton, Alberta 
Term of Employment: Full time, permanent 

•    Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•    Positive workplace culture and work-life balance
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
•    Leadership and mentorship programs