Furniture Coordinator

Role Responsibilities

The Property Management’s Furniture Team is responsible for the corporate management of Government of Alberta (GoA) furniture assets, Province-wide. The Furniture Coordinator position serves as the subject matter expert and project lead for furniture requirements associated with major Tenant Improvement/Accommodation projects and for small projects submitted by client ministries, boards, and agencies through the Work Order Request Tracking System (WORTS) Furniture. This position provides planning, design, and project management services for these projects, the Judicial Furniture Program, as well as similar services for furniture projects initiated by the Legislative Portfolio, which includes the Legislature Building, McDougall Centre, Government House, and the Lieutenant Governor’s Residence.

The Furniture Coordinator has a critical role in analyzing program requirements to identify specific furniture requirements. The Furniture Coordinator is relied on to develop cost effective and innovative solutions for clients that are consistent with guidelines for the corporate management of furniture throughout the province. This includes acquisition of new furniture, provision of recycled furniture, and reconfigurations, modifications, redeployments, and moves of existing furniture or combinations of same. This requires collaborating with client ministries and project teams, developing budgets, planning and developing contract specifications, evaluating proposals and recommending award, reviewing bill of materials and furniture layouts, administering contracts and standing offer agreements, and the supervision and overseeing of activities of service providers involved in the design, planning, and/or installation of furniture to ensure deliverables are monitored for compliance and quality assurance. This position also monitors expenditures, and reviews invoices prior to recommending approval of payments to vendors and contractors.

The primary responsibilities for the Furniture Coordinator include, but are not limited to:

• Consulting with appropriate representatives (e.g., Client Ministry Representatives, Project Managers, Facility Managers and Coordinators, Accommodations Planners) at project initiation or upon receiving submission to gather information and identify furniture requirements, including proposed layouts based on position and functional profiles, GoA standards, building codes, installation phases, and security, architectural, electrical, HVAC, mechanical, and other physical requirements.
• Reviewing final furniture layout to ensure it aligns with the bill of materials, conforms to space and furniture standards, building restrictions and codes and responses to mechanical, structural as well as electrical issues.
• Reviewing deficiencies and closing out projects, tracking all furniture costs to ensure forecasts and budgets are accurate and maintained.
• Providing resource services to the GoA for furniture related questions and concerns, including advice and recommendations for types of furniture based on programs, function, cost, manufacturer benefits and product limitations.
• Contributing to the development and maintenance of furniture inventory information by building, client ministry, manufacturer, product line, finishes, and size for GoA furniture located throughout the province.

Role Responsibilities continued

The successful candidate will have well developed and demonstrated:

• Leadership skills to promote and influence commitment to innovative furniture solutions and resolve issues involving multiple and occasionally conflicting perspectives
• Human resource management skills to guide and direct work of vendors, contractors, and consultants as applicable
• Mediation, conflict resolution, consultation, negotiation and change management skills
• Interpersonal and relationship management skills, written and verbal communication and active listening skills
• Project planning, time management, organizational, contract and financial management skills
• Analytical, research, and problem-solving skills, including ability to synthesize and analyze information obtained from broad and varied sources and develop innovative solutions and recommendations
• Commitment to client service, teamwork, and continuous improvement

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Required:

•    Two-year technical Diploma in a related field PLUS Six years related experience

Equivalency: Related experience or education (e.g. related diploma) may be considered as an equivalency on a one for one basis.

Assets:

•    In depth knowledge of contract administration to effectively interpret and manage design, furniture services contracts, GoA blanket contracts and GoA standing offers
•    Knowledge of direct Purchase regulations and processes for tendering furniture projects
•    Ability to create furniture specification packages for public postings
•    Proficiency in relevant business productivity, technical, and information systems (e.g., WORTS Furniture, Snaptracker, BLIMS, Microsoft, Word, Excel and PowerPoint)

Notes

This position is a Permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton Alberta

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Leadership and mentorship programs.