Furniture Coordinator

Role Responsibilities

Reporting to the Manager Furniture Team, the Furniture Coordinator serves as the subject matter expert and project lead for furniture requirements associated with major Tenant Improvement/Accommodation projects and for the small projects submitted by client ministries, boards and agencies through the Work Order Request Tracking System (WORTS) Furniture. 

The primary responsibilities for the Furniture Coordinator include (but not limited to): 

• Analyzing program requirements to identify specific furniture needs by developing cost effective and innovative solutions for clients that are consistent with the corporate management guidelines for furniture throughout the province. This includes acquisition of new furniture, provision of recycled furniture, reconfigurations, modifications, redeployments and moves of existing furniture or combinations of same.
• Collaborating with client ministries and project teams, developing budgets, planning and developing contract specifications, evaluating proposals and recommending award, reviewing bill of materials and furniture layouts, administering contracts and standing offer agreements, and the supervision and overseeing of activities of service providers involved in the design, planning, and/or installation of furniture to ensure deliverables are monitored for compliance and quality assurance. This position also monitors expenditures and reviews invoices prior to recommending approval of payments to vendors and contractors. 
• Reviewing final furniture layout to ensure it aligns with the bill of materials, conforms to space and furniture standards, building restrictions and codes and responses to mechanical, structural as well as electrical issues.
• Developing invitational design tender packages to request proposals for design consulting services from private sector companies including obtaining expenditure officer approvals.
• Providing services to the GoA for furniture related questions and concerns including advice and recommendations for types of furniture based on programs, functions, costs, manufacturer benefits as well as product limitations.
• Participating actively in division, ministry, cross-ministry and external committees as well as working groups as assigned.

Please click on this link to view the job description for this position. 
 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility – Taking action consistently and remaining objective under pressure while making sound decisions
• Building Collaborative Environments - Promoting positive conflict resolution by identifying issues and facilitating discussion and/or coaching to constructively resolve conflict
• Systems Thinking – Taking a long-term view towards organization’s objectives and integrating in-depth knowledge of underlying issues, the political environment and potential risks when considering possible actions
• Creative Problem Solving – Identifying several analytical techniques and sources of knowledge to solve problems
   

Qualifications

Requirements:

• Two-year technical diploma PLUS 6 years of related experience
• Equivalencies will be considered on a one-for-one basis (one year of education for one year of experience or vise versa)

Experience/knowledge that will be considered an asset:

• Technical aspects of systems furniture including how to assemble, disassemble, reconfigure and modify furniture
• Technical aspects of furniture planning, design and coordination including architectural, mechanical, structural, electrical, telecommunications, building codes and reading floor plans
• Project Management Body of Knowledge (PMBOK) and Project Management Institute (PMI) guidelines/methodologies 
• Relevant productivity, technical and information systems (CAAD, WORTS Furniture, SnapTracker, BLIMS, MS suite)
• Contract administration to effectively interpret and manage design, furniture service contracts, Government of Alberta blanket contracts and standing offers

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.
 

Notes

Hours of Work: 7.25 hours a day / 36.25 hours a week.
Term of Employment: Permanent, Full time
Location: Edmonton, Alberta

• Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs.