Financial Operations Officer

Role Responsibilities

As the Financial Operations Officer you will process financial transactions within Leasing to maintain good accounting practices and maintaining proper audit controls ensuring accurate payment processing, year-end processing, updating budgets and maintaining forecast information. You will also be a liaison with departmental staff, landlords, Auditors and Finance Division. This position enters and updates contract inventory data into 3 internal computer systems in Leasing.

You will be required to:
•    Process lease contracts, lease payments and operational expenditures to ensure adherence to Departmental policies, procedures and contract conditions resulting in accurate financial records. 
•    Process daily financial updates and maintain contract information in Contract Management System (CMS) to ensure accurate financial information for effective reporting and payment processing.
•    Prepare Year-End Processing within the timeframes established by Finance.
•    Follow-up on all Tenant Allowances and Landlord’s work for all payable leases to ensure the work has been completed and copies of approved invoices are on file.
•    Update lease contract information into the Leasing Administration systems and verification to ensure data integrity.

Financial transactions from Leasing impact departmental budgets, 200-300 landlords and property management firms, Finance, Service Centre, Departmental staff, and Leasing Managers/Staff. Current volume of monthly expenditures is approximately 400 payments within a budget of $200 million per year.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

The successful candidate must also have: Required: High school diploma and four years of related experience or equivalent as described.

Equivalency: Directly related education or experience considered on the basis of 1 year of education for 1 year of experience, or 1 year of experience for 1 year of education.
For Example: 
Related 1 year certificate PLUS a minimum 3 years of experience.
Related 2-year diploma PLUS a minimum 2 years of experience.
Related minimum 4 years of experience.

Assets: 
•    Knowledge in Land Titles System (Spin 11).
•    Knowledge in Corporate Registry System (CORES).
•    Knowledge in Facilities & Business Information System (FBIS).
•    Knowledge in BLIMS Inventory & Leasing Module.
•    Knowledge in FAMIS – Leasing Module.
•    Extensive knowledge of Government Financial systems – IMAGIS & CMS.
•    Good understanding of contract law in Real Estate area.
•    Strong knowledge of Government Financial Policies and Procedures (Financial Administration Act).
•    Strong organizational skills and the ability to handle multiple projects or tasks.
•    Thorough knowledge of internal leasing computer application systems.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent Full-Time.

Hours of Work: 36.25 hours per week.

Location: Edmonton, Alberta

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
•    Leadership and mentorship programs.