Financial Coordinator

Role Responsibilities

This position is responsible for providing financial services to both the Ministry of Service Alberta and Red Tape Reduction and Technology and Innovation.

Reporting to the Manager, Financial Compliance and Operations, the Financial Coordinator is responsible for financial compliance review related to Concur transactions including Procurement Card and Out-of-Pocket expense. The position is liaising with the Minister's Office, Deputy Minister's Office, and Executive team to provide advice on expense transactions in Concur to ensure compliance with GoA financial policies and directives.

This position will also be responsible for conducting pre-accounting officer reviews of expense disclosure and Concur transactions.

Responsibilities include but are not limited to:

• Conduct in-depth reviews of Concur expense transactions (Out-of-Pocket and Procurement Card) to ensure compliance with financial policies and the Financial Administration Act (FAA).
• Review and validate ministry expenses prior to public disclosure to ensure accuracy and compliance.
• Identify, investigate and address financial policy non-compliance issues, including missing documentation, in collaboration with expenditure officers.
• Prepare and implement accounting adjustments to correct errors identified during expenditure reviews.
• Maintain and administer Expenditure Officer records, including applications, listings and distribution lists.
• Prepare and support internal expense reporting (e.g., Expense Disclosure, Minister Oversight Reporting, and Minister’s Office reporting).

For a full copy of the job description for this position, please visit this link.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Creative Problem Solving – Analyzes complex financial information, identifies compliance issues and develops practical solutions while continuously improving processes and practices.

Develop Networks – Builds and maintains strong, professional relationships with internal and external stakeholders, ensuring effective communication, collaboration, and client service.

Systems Thinking – Understands the broader organizational impact of work, anticipates downstream effects and applies a holistic approach when reviewing financial data and processes.

Agility – Adapts to changing priorities and demands, applies sound judgment in ambiguous situations and manages multiple tasks in a timely and professional manner.

Qualifications

Required:

• Two-year diploma in a related field plus 2-years related experience

Equivalency:

• Directly related education considered on the basis of 1-year of education for 1-year of experience

Assets:

• Knowledge of Generally Accepted Accounting Principles (GAAP), generally accepted auditing standards (GAAS), and Public Sector Accounting Standards (PSAS).
• Experience with complex organizations and systems, including a good working knowledge of database-based enterprise resource planning systems and reporting tools.
• Knowledge of government policies, programs, procedures, guidelines and the Financial Administration Act.
• Excellent communication skills (both written and verbal).
• Experience conducting financial compliance and expenditure reviews.
• Superior analytical and problem-solving skills - identify issues, analyze the situation and recommend alternatives.
• Experience preparing or supporting expense disclosure reporting or executive-level reporting.

A cover letter must accompany your application and should indicate how your previous work experience aligns to the qualifications and competencies required. Please provide clear examples of how you meet the criteria and skills required in your cover letter. Failure to provide a cover letter will lead to the application being screened out. Cover letter will be one of the ways to assess communication skills of candidates.

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Please also clearly outline your educational credentials, including the type of credential obtained (e.g., Master’s degree, bachelor’s degree, diploma, or certificate) and the field of study.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work: 36.25 hours per week.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs