Financial & Admin Coordinator

Role Responsibilities

In this leadership role, you will oversee the effective and efficient operation of the Financial and Administration Unit, ensuring strong financial stewardship, smooth administrative functions, and reliable corporate services across the SPAR Branch. Reporting directly to the Executive Director, you will guide key operational activities, support strategic planning, and lead a small team to deliver high quality service to internal and external stakeholders.

Key Responsibilities Include:

• Overseeing financial operations, including budgeting, expenditure monitoring, and grant payments
• Leading administrative functions such as records management, contracts, risk management, and policy development
• Managing corporate services, including IT coordination, mobile devices, and accommodation needs
• Supporting planning, development, and manpower/resource planning activities across the Branch
• Providing oversight of endowment funds and grant administration
• Supervising two administrative support positions and fostering a collaborative, high performing team environment.
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Creative Problem Solving: Focuses on continuous improvement and increasing breadth of insight. Asks questions to understand a problem.  Looks for new ways to improve results and activities.  Explores different work methods and what made projects successful, shares learning.  Collects breadth of data and perspectives to make choices.

Agility: Identifies and manages required change and the associated risks.  Identifies alternative approaches and supports others to do the same. Proactively explains impact of changes. Anticipates and mitigates emotions of others. Anticipates obstacles and stays focused on goals.  Makes decisions and takes action in uncertain situations and creates a backup plan. 

Develop Networks: Builds trust to fairly represent every party. Uses network to identify opportunities. Establishes credibility and common purpose with a range of people. Actively represents needs and varying groups. Creates strategic impression by inspiring and connecting with values and beliefs.

Develop Self & Others:  Encourages development and integration of emerging methods. Shapes group learning for team development. Employs emerging methods towards goals. Creates a shared learning environment. Works with individuals to develop personal development plans.

Qualifications

Required:  One-year certificate in a related field plus two years related experience; or equivalent as describedor equivalent as described

Equivalency: Directly related education or experience considered on the basis of 1 year of education for 1 year of experience, or 1 year of experience for 1 year of education

For Example: 
Related 2-year diploma PLUS a minimum 1 years of experience
Related minimum 3 years of experience Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

The successful candidate MUST also have:

• Strong experience in financial administration, budgeting, and expenditure monitoring
• Proven ability to manage administrative operations, including records, contracts, and policy processes
• Experience supervising staff and supporting team performance
• Ability to coordinate multiple priorities in a fast paced, multi program environment
• Strong communication, problem solving, and stakeholder management skills.
  
  

Assets:

• Experience working in government, public sector, or a complex organizational environment
• Knowledge of grant administration, endowment funds, or funding programs
• Familiarity with IT coordination, mobile device management, or corporate services
• Experience with risk management and planning processes.
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent Full-time position 

Hours of Work: 36.25 hours per week

Location: Edmonton 

Cover Letter: Please provide a cover letter outlining your skills, knowledge and experience as they relate to the role

Written Assessments: Candidates may be required to complete a written assessment to further evaluate their skills, knowledge, and experience related to the role.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees. 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.