Finance and Budget Coordinator

Role Responsibilities

The Finance and Budget Coordinator position, reporting to the Manager of Grants and Business Services, is a crucial role within the Watershed Resilience and Predictions (WRP) branch. This role entails managing both administrative and programmatic tasks, including overseeing financial administration, handling human resources responsibilities, serving as a backup for the Priority Issues Coordinator, and supervising the Branch Administration position.

Responsibilities includes:
•    Overseeing the preparation of budget reports, tracking payments, managing invoices, and ensuring smooth purchasing processes.
•    Providing support in recruitment, training, policy interpretation, and handling Workers' Compensation claims.
•    Assisting in the preparation, development, and management of contracts and grants while ensuring compliance with policies and guidelines.
•    Ensuring that records are properly managed according to retention policies, handling incident reports, and overseeing other administrative tasks.
•    Ensuring strict compliance with government policies, procedures, and guidelines, and maintaining proper documentation.
•    Contributing to departmental, divisional, and branch priorities, and providing support for key programs as directed by the employer.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Agility: Recognizes the need for change and manages emotions effectively, using common sense and past experience to address ambiguous challenges. Remains open to new ideas, seeks information, and ensures emotions don't negatively impact others.

Creative Problem Solving: Embraces new ideas and deconstructs problems to identify solutions. Breaks down complex issues, challenges conventional thinking, values others' perspectives, and contributes to improving processes while adapting practices to resolve issues.

Develop Networks: Cultivates strong internal relationships to understand staff's budgetary needs and provides timely financial insights. Maintains integrity, respect, and follow-through while regularly communicating with key stakeholders, ensuring transparency and professionalism in all administrative tasks.

Develop Self and Others: Takes proactive responsibility for career development by creating a plan with a supervisor, seeking feedback, and identifying areas for growth. Shares knowledge and actively supports the career progression of others.

Qualifications

Required:   
High school diploma and four years of related experience in Financial Reporting, Human Capital Management, and Supply Chain Management.

Equivalency: Directly related education or experience considered on the basis of: 
•    1 year of education for 1 year of experience; or 
•    1 year of experience for 1 year of education.

Assets:
•    Expertise in Human Capital Management, Financial Reporting, and Supply Chain Management.
•    Strong understanding of finance and human resources procedures.
•    Skilled in analyzing complex situations and developing effective solutions.
•    Familiarity with SharePoint, Action Request Tracking System (ARTS), and expense claims.
•    Effective communication with staff and management, handling sensitive matters with sound judgment.
•    Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Visio, and Adobe, with relevant certifications in administration, records management, or financial management being an asset.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a full-time permanent position.
Monday – Friday, 36.25 hours per week.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Instructions for your Resume:
For Employment Experience:
Please indicate duration of employment (month, year).
Please specify employment status (i.e. casual, part-time or full-time).
E.g.: Youth Worker, Jan 2006 - June 2009, Part-time (three, 8 hour shifts/week).

For any Post-Secondary Education:
Please specify your major and length of program.
Please specify the year you graduated.
E.g.: Bachelor of Social Work, 4-year Degree (Graduated 2017).

Links and information on what the GoA has to offer to prospective employees.
•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
•    Leadership and mentorship programs.