Finance Administrator-Recovery

Role Responsibilities

Join the Team Behind Alberta’s Emergency Recovery Efforts
Are you a finance professional looking to make a meaningful impact? This is your opportunity to be at the heart of Alberta’s disaster response and recovery efforts. The Alberta Emergency Management Agency (AEMA) is seeking a detail-oriented and strategic thinker to lead financial forecasting, analysis, and compliance for its Recovery Branch. Your work will directly support the province’s ability to recover federal funding and maintain financial integrity—helping to ensure the well-being of Albertans in the face of emergencies.

Your Role in Recovery
As the Financial Planning and Analysis Lead for AEMA’s Recovery Branch, you will play a pivotal role in maintaining the fiscal health of major Hazard Assistance and Resilience Programs (HARP) and core Recovery branch budgets. From preparing and analyzing monthly forecasts to ensuring compliance with government policies, your expertise will support informed decision-making and effective financial stewardship. This role is essential to securing timely federal reimbursements and enhancing financial accountability within the branch.

You will be responsible for:
•    Coordinating monthly forecasting and variance analysis for Recovery program budgets
•    Preparing and analyzing the Recovery Branch’s three-year expenditure plan
•    Running 1GX reports and maintaining all financial documentation for audit and DFAA reimbursement purposes
•    Submitting non-PO invoices for payment processing
•    Reconciling expenses across Recovery cost centres and preparing adjusting journal entries as required
•    Reviewing and verifying coding of invoices, expense reports, and procurement card transactions
•    Supporting staff with 1GX training and compliance with GoA travel and financial policies
•    Supporting year-end accruals and development of business cases for new initiatives
•    Participating in emergency response efforts as part of the Provincial Emergency Coordination Centre

If you are ready to support Alberta’s most critical recovery efforts through precision, accountability, and collaboration, we encourage you to apply. Your financial expertise could make a difference when it matters most.

Please click on this LINK to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Build Collaborative Environments: Involves a wide group of stakeholders when working on outcomes. Involves stakeholders and shares resources. Positively resolves conflict through coaching and facilitated discussion. Uses enthusiasm to motivate and guide others. Acknowledges and works with diverse perspectives for achieving outcomes.

Develop Networks: Leverages relationships to build input and perspective. Looks broadly to engage stakeholders. Open to perspectives towards long-term goals. Actively seeks input into change initiatives. Maintains stakeholder relationships.

Creative Problem Solving: Is open to new ideas and breaks problems down to identify solutions. Breaks down problems into small parts. Constructively questions and challenges the norm. Open to other’s perspectives and aware of own. Contributes ideas for improving processes and adapts existing practice to address problems.

Agility: Works in a changing environment and takes initiative to change. Takes opportunities to improve work processes. Anticipates and adjusts behaviour to change. Remains optimistic, calm, and composed in stressful situations. Seeks advice and support to change appropriately. Works creatively within guidelines.

Qualifications

Required:  One-year certificate in a related field plus two years related experience; or equivalent as described.

Equivalency: Directly related education or experience considered on the basis of 1 year of education for 1 year of experience, or 1 year of experience for 1 year of education
*Preference may be given to candidates with a 2-year diploma supplemented by relevant experience.
For Example: 
Related 2-year diploma PLUS a minimum 1 years of experience
Related minimum 3 years of experience

The successful candidate MUST have:
•    Advanced skills in financial analysis, budgeting and forecasting, reconciliation, and variance reporting
•    Demonstrated ability to code invoices and expense claims in alignment with financial policies and standards
•    Exceptional attention to detail, especially in audit documentation and coding accuracy
•    Ability to build trusted relationships and influence financial accountability across levels
•    Proven ability to work under pressure and adapt quickly during emergency situations

Assets:
•    Strong knowledge of Government of Alberta (GoA) financial systems and policies
•    Proficiency in 1GX financial modules including Concur, Non-PO, and PO processes
•    Experience supporting financial operations in an emergency management or government environment
•    Knowledge of the Disaster Financial Assistance Arrangements (DFAA) program
•    Strong communication and training skills to support staff on financial systems and policies
•    Experience working in the Provincial Emergency Coordination Centre or similar operational settings

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

Term of Employment: Permanent Full-time position

Hours of Work: 36.25 hours per week

Location: Edmonton

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Please include a cover letter outlining your skills, knowledge and experience as they related to this role.

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•    Positive workplace culture and work-life balance
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
•    Leadership and mentorship programs