Facilities Coordinator

Role Responsibilities

The Facilities Coordinator is responsible for the day to day coordination, maintenance, safety, and operational efficiency of all AEMA facilities. This role ensures that AEMA workplaces are safe, functional, and compliant with relevant regulations, including OH&S and emergency preparedness requirements. The Coordinator supports procurement and asset management activities, manages facility work orders, and liaises with internal and external stakeholders to maintain smooth facility operations. By providing reliable oversight of facilities and attractive assets, this position supports organizational readiness, continuity, and employee productivity.

Key Responsibilities

•    Coordinate facility maintenance and repair activities across all AEMA worksites using the Infrastructure Work Order Request Tracking System (WORTS).
•    Coordinate and monitor OH&S practices across all AEMA worksites, ensuring consistent reporting of incidents and near misses.
•    Coordinate procurement requests related to facilities, maintenance services, supplies, and attractive assets (e.g., appliances, photocopiers).
•    Attend facility tenant meetings for the Edmonton and area facilities.
•    Maintain accurate facility records, floorplans, and inventories.
•    Maintain the RMI inventory and oversee asset tracking for all attractive assets across AEMA worksites.
•    Support documentation and process development for the Facilities function.

Please click on this LINK to view the job description for this position

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Required:  Two-year diploma in a related field ie Business, Public Administration; no experience required; or equivalent as described or equivalent (Business, Public Administration)as described  

Equivalency: Directly related education or experience considered on the basis of 1 year of education for 1 year of experience, or 1 year of experience for 1 year of education

For Example: 
Related 1 year certificate PLUS a minimum 1 years of experience
Related 4-year related degree and no experience 
Related minimum 2 years of experience  

The successful candidate MUST also have: 
•    Experience in facility coordination  , operations, maintenance scheduling, or procurement.
•    Experience working with vendors and contractors.
•    Experience with inventory or asset management systems is an asset.
•    Familiarity with OH&S legislation and emergency response planning.
•    Valid First Aid Certification is an asset (role tracks compliance; does not require certification).
•    Knowledge and experience with M365 Office software
•    Demonstrated skills in effective time management and task prioritization
•    Demonstrated verbal and written communication skills 
•    Willingness and ability to travel to various locations across the city as required

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

Term of Employment: Temporary up to 6 months with possibility of extension 

Hours of Work: 36.25 hours per week

Location: Edmonton 

Final candidates may be required to undergo a security screening

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca  
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•    Positive workplace culture and work-life balance
•    Leadership and mentorship programs