Facilities Coordinator

Role Responsibilities

Reporting to the Planning Manager, the Facilities Coordinator is responsible for and provides a broad range of furniture (including ergonomic) and accommodation services for the Ministry of Justice and its entities. This includes offices in Edmonton and Calgary as well as numerous regional locations across the province.

This position provides technical expertise to all staff of the department related to furniture and is responsible for supporting the ministry accommodation projects, capital projects and facilities improvements and supporting the development of the Ministry Capital Plans. The facilities coordinator will collaborate and work along side the senior accommodation planners, parking coordinator, and planning manager to ensure that Facilities Services provides exceptional service to the ministry's internal and external stakeholders.

The facilities coordinator will be required to develop, assist and oversee the professional delivery of low complexity accommodation and furniture projects, plan and coordinate moves, and to meet the needs of the ministry. This position will also work with the ministry Parking Coordinator position for parking support, cover off, policies and standards and, solutions and recommendations for more complex parking issues.

Under the direction of the planning manager the incumbent is responsible for consultation with the stakeholders, senior accommodation planners and Infrastructure representatives to identify furniture requirements, assist vendors with layout options and provide recommendations for recycled or re-purposed furniture to support the effective use of ministry-occupied space in accordance with Government of Alberta (GoA) standards and guidelines. Incumbent must be able to travel between sites/locations as site visits will be required.

The Facilities Coordinator will work independently on simple projects or in support of the senior accommodation planners on more complex projects related to the following:

• Furniture activities
• Accommodation activities
• Strategic activities
• Parking

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility - to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
• Drive for Results - Develop Networks able to proactively build networks, connect and build trust in relationships with different stakeholders.
• Develop Self and Others - A commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.
• Build Collaborative Environments - Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Develop Networks - Proactively building networks, connecting and building trust in relationships with different stakeholders.
• Systems Thinking - The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.
• Creative Problem Solving - Ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

University degree in a related field such as Project Management, Planning, Interior Design, and/or Architecture. Preference will be given to those candidates that have a minimum of two (2) years accommodations/facilities/ parking coordination experience.

Equivalencies may be considered:

Two-year Technical Diploma (Project Management, Planning, Interior Design, or Architecture and a minimum of two (2) yrs related experience in accommodations, facilities and/or parking coordination is preferred), Certificate and a minimum of three (3) year’s related experience in accommodations, facilities and/or parking coordination is preferred, No post-secondary education and a minimum of four (4) year’s experience in accommodations, facilities and/or parking coordination.

Required:

• Please outline how your experience relates to the qualifications in detail in your cover letter. Applications without a cover letter will not be considered.
• Microsoft Office 365 suite experience (Word, Excel and Outlook).

Assets:

• Knowledge of WORTS, Building Land Information Management System (BLIMS), Online Parking Request and Administration (OPRA) system would be an asset.
• Knowledge of AutoCAD and the ability to review drawings submitted by furniture vendors and consultants.
• Basic knowledge of government policies and standards relating to furniture and accommodations.
• Knowledge of GoA accommodation standards, parking directive and standing offers with furniture vendors would be an asset.
• Knowledge of technical aspects of accommodations (architectural, mechanical, electrical, telecommunications, building codes and ability to read floor plans).

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work: 36.25 hours /week (8:15 a.m. to 4:30 p.m.)

Location: ATB Place North – 10025 Jasper Avenue, Edmonton, Alberta T5J 1S6.

Position type: Permanent

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.