Facilities Coordinator

Role Responsibilities

Reporting to the Facilities Manager, the Facilities Coordinator is responsible for coordinating the planning, delivery, and evaluation of operations and maintenance services, including.
project delivery associated with maintaining asset value for an assigned building (or land) portfolio. 

This position has a key role in planning and developing contract specifications, administering contracts and agreements, and monitoring associated deliverables for compliance and quality assurance. The facilities Coordinator also oversees the activities of service providers associated with various agreements and contracts and/or supervises in-house staff members to ensure client and Ministry service delivery standards are met. 

The primary responsibilities of the facilities Coordinator include, but are not limited to:

• Coordinate and administer operation and maintenance services to maintain asset value of the assigned portfolio
• Provide input to development of contracts for maintenance services, operations services, and projects
• Administer financial resources associated with operations and maintenance services
• Manage consultant investigations, including selection, coordination, stakeholder engagement, and reporting on findings and cost estimates
• Provide leadership to facilitate provision of high quality and responsive operations and maintenance services for the assigned portfolio
• Coordinate the development of maintenance, occupational health and safety, security, and emergency plans for the assigned portfolio.
• Supervise and support in-house staff members on site during building (or land) related emergencies on weeknights, weekends, and holidays, outside the regular work hours.
  
  
  Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. 

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Required: Two-year technical diploma in a related field plus six years related experience; or equivalent as described below.
 
Equivalency: Directly related education or experience considered equivalent on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.
 
 Knowledge/Skills Required:

• Be able to interpret contract and lease documents
• Demonstrated interpersonal and relationship management skills to interact with diverse clients, contractors, landlords and stakeholders
• Function independently as well as lead and contribute effectively within a team environment
• Prioritize work, multi-task, and function effectively in a dynamic work environment
• Contract management and project coordination skills 
• Mediation and conflict resolution skills to resolve client, landlord, contractor and other complex issues.
• Problem solving and decision-making skills, including ability to research and analyze information obtained from varied sources and develop solutions and recommendations for consideration of decision-makers. 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work: 7.25 hours daily, 36.25 hours per week 
Location: Edmonton, Alberta
Term of Employment: Full time, Permanent 

•    Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs