FOIP Administrative Support

Role Responsibilities

Are you a senior administrative professional seeking a fresh challenge where you can make a positive impact in the Freedom of Information and Protection of Privacy (FOIP) Act? If so, this could be the next role for you! 

As FOIP Administrative Support, you will be responsible for organizing, coordinating, and reviewing highly sensitive information, ensuring it is preserved in a confidential and structured manner. A keen attention to detail and organizational precision is crucial. The role operates independently within the FOIP framework, approved strategies, and initiatives, while providing quality assurance reviews and supporting the FOIP System. Additionally, this position coordinates and supports the document management process for FOIP general, personal, and routine requests, as well as federal and provincial consultations, to enhance compliance with the provincial FOIP Act and Records Management regulations.

Your main duties will include:

• Budget forecasting and finance including reconciling expenditures monthly, reviewing anomalies and reporting for the FOIP office.
• Assisting with request processing, ensuring requests are completed in a timely manner with accurate electronic request files.
• Providing administrative information, advice and program interpretation to operations, policy and program expertise to Albertans, staff and program areas.
• Gathering, researching, and referencing material for FOIP Advisors for FOIP Appeals and Mediation.
• Identifying and resolving issues while improving the business processes used to manage administrative functions.

Please click on this link to view the job description for this position.
 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Develop Networks – You will proactively build networks, connect, and build trust in relationships with different stakeholders.
• Agility – You will provide results in a complex, diverse, and changing environment.
• Build Collaborative Environments – You create opportunities for sharing and open discussions within your team and network.

Qualifications

Requirements: 

• High school diploma
• Three years of related administrative experience

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Assets for this role include experience working with:  

• The FOIP Act.
• Highly sensitive information.
• Budget forecasting and finance.
• Reconciling expenditures.
• Purchasing office supplies.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work: Monday to Friday, 36.25 hours per week

Please Note: 

• This position is for one full time, permanent role based in Edmonton.
• Final candidates will be required to undergo a security screening.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer: 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.  
• Leadership and mentorship programs.