Executive Support Talent Pool (Executive Support 2)

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Posting Date: Apr 1, 2024

Location: Edmonton, AB

Company: Government of Alberta

Job Information

Job Title: Executive Support Talent Pool (Executive Support 2) 

Job Requisition ID: 48116

Ministry: Various

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular and Temporary Positions

Scope: Open Competition

Closing Date: Open until suitable candidate found

Classification: Executive Support 2

About Us

 

The Government of Alberta (GoA) is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

Role

 

Do you enjoy working in a fast-paced environment with new challenges every day? Do you love juggling multiple tasks amid ambiguity, improving processes, taking on projects and working with others? If so, an Executive Support position with the Government of Alberta might be a great fit for you.

 

 

Executive Support roles in the Government of Alberta are key members of executive offices such as Deputy Minister Offices or Assistant Deputy Minister Offices. These positions serve as a liaison with external stakeholders, internal executive offices, and other government Ministries. These roles deal with challenging, high-profile issues of sensitive and confidential nature.  It is desirable that candidates have a thorough understanding of departmental operations, policies, and practices. However, if you have experience providing high-level support to executive roles within a large, complex organization, this would be considered an asset.

 

 

Your main responsibilities will include:

  • Managing administrative operations within an executive office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner. 
  • Initiate, assign, monitor, and track action request responses ensuring due dates are met.
  • Review correspondence for accuracy, grammar and proper formatting.
  • Act as a liaison to ensure accurate and timely information is provided to the executive office.
  • Manage business deliverables within changing timelines and with the ability to adapt, prioritize, and coordinate those activities. 
  • Build and maintain strong supportive relationships with internal GOA stakeholders and external contacts. 
  • Records management.
  • Support the assigned area with general administrative functions such as requests for information technology, 1GX (the enterprise resource planning software used by the Alberta Public Service), staffing request coordination, and other transactional responsibilities. 

 

 

To be successful in an Executive Support role, you will be required to demonstrate:

  • A high-level of independent action and thought.
  • Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.
  • Public relations skills – professionalism, relationship building, and diplomacy.
  • The ability to multitask and organize conflicting priorities with competing deadlines.
  • Political acumen; you have a solid understanding on how to navigate complex situations in large-scale organizations including skills in conflict resolution and collaborative negotiation.
  • Sound judgment and initiative.
  • Excellent organizational skills and a keen eye for detail.
  • Experience in identifying and setting priorities.
  • Excellent coordination, planning, and prioritization skills to ensure critical operational tasks are completed efficiently and accurately.
  • Troubleshooting skills that will enable you to solve issues as they arise.

Qualifications

 

High School Diploma and four years progressively responsible related experience; or equivalent as described below.

 

Equivalency - Directly related education or experience considered on the basis of:

  • 1 years of education for 1 year of experience; or
  • 1 year of experience for 1 year education

 

Assets:

  • Previous experience supporting an executive office within a large complex organization
  • Experience with overall coordination of calendars and scheduling of senior executives 
  • Experience with Systems Applications and Products (SAP) systems or other Enterprise Resource Planning (ERP) systems (e.g., Success Factors / 1GX, Oracle, etc.)
  • Experience with Microsoft Office Suite; Word (editing and formatting), Outlook (scheduling meetings), Power Point (presentation development), Excel (data entry)

APS Competencies

 

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

 

 

This link will assist you with understanding competencies: https://www.alberta.ca/assets/documents/psc-alberta-public-service-competency- model.pdf

 

  • Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.
  • Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.
  • Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.
  • Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.
  • Develop Networks – You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.
  • Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process
  • Creative Problem Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Salary

 

$2,019.30  to $2,703.49  bi-weekly  ($52,703 to $70,561 / year)

Notes

 

A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

 

 

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

 

 

Pre-employment checks will be completed to assess the candidate’s suitability for a role. These checks can include (but are not limited to): references, criminal record check, and academic verification. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

 

 

Links and information on what the GoA has to offer to prospective employees.

How To Apply

 

Click on the “Apply Now” button.

 

 

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/navigating-online-jobs-application.aspx to learn more about creating a candidate profile and other tips for the Government of Alberta’s online application system.

 

 

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, click here to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign In’ should you already have an account.

 

 

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

 

 

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at https://www.alberta.ca/alberta-public-service-jobs.aspx.

 

 

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

 

 

Resources for applicants:

 

 

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.  

Closing Statement

 

This competition will be used to fill current and future Executive Support positions across the Government of Alberta at the same or lower classification level. Candidates who are successful in the selection process, will be placed in a Talent Pool. The Talent Pool will be used to create an eligibility list of qualified candidates to fill upcoming opportunities. 

 

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

 

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Robbie Hoffman at PSC.FTA@gov.ab.ca.

 

If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.