Executive Assistant

Role Responsibilities

Are you a person who thrives on bringing order to complexity? Do you enjoy keeping people, processes, and priorities organized while handling sensitive information with professionalism and discretion? As the Executive Assistant to the Director, Business Operations, you will be a trusted partner who helps keep the Operations & Strategic Support Office running smoothly. Your strong organizational skills, attention to detail, and ability to manage competing priorities will be essential in supporting operations that impact offices across Alberta.

In this role, you will:

• Provide executive-level administrative support, including calendar and email management, correspondence, reporting, and records management.
• Manage and maintain confidential employee and organizational information with a high degree of accuracy and discretion.
• Coordinate and track key operational, staffing, and appointment processes to ensure timely and accurate completion.
• Maintain databases, tracking systems, and records that support reporting, analysis, and decision-making.
• Coordinate onboarding and offboarding activities, including IT equipment requests, system access, and asset tracking.
• Monitor deadlines, follow up on outstanding requests, and ensure critical administrative processes stay on track.
• Coordinate travel, accommodations, and other operational requirements as needed.
• Build strong working relationships with stakeholders across the division and support special projects and initiatives.

To succeed in this role, you will bring:

• Exceptional organizational and time-management skills.
• Strong attention to detail and a commitment to accuracy.
• The ability to manage sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and sound judgment.
• Proficiency with Microsoft Office applications (including Outlook, Excel, Word, and PowerPoint), 1GX, and BERNIE.
• The ability to work independently while contributing to a collaborative team environment.

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility - Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments.
• Drive for Results - Sets goals and prioritizes work to accomplish them.  Follows through on duties and tasks and reports on progress.
• Develop Networks – Proactively builds networks, connects and build trust in relationships with different stakeholders.
• Creative Problem Solving – Have the ability to assess options and implications in new ways to achieve outcomes and solutions

Qualifications

Requirements:

• High school diploma.
• 3 years of related administrative experience, preferably in a legal or human resources context.
• Strong verbal, written communication and interpersonal skills.
• Excellent organizational ability, attention to detail, teamwork, problem-solving, and data entry skills.
• Ability to handle sensitive and confidential information.
• Proficiency in Microsoft 365 (Excel, Word, Outlook), Adobe, BERNIE, and 1GX.

Preference will be given to those with 5 or more years of administration experience in the legal or human resources field.

Assets:

• Post-secondary diploma in Administration, Human Resources, Legal Assistant, or a related discipline.
• Knowledge of the Criminal Justice and Court System.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification

Notes

Please Note:

• There is one permanent full-time position available.
• This position works out of the John E. Brownlee building in Edmonton.
• Final candidates will be required to undergo a criminal records check (CRC).
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)  OR Management Employee Pension Plan (MEPP).
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance