Executive Assistant

Role Responsibilities

Reporting to the Executive Director, the Executive Assistant provides comprehensive administrative and operational support to the branch leadership team. This role is responsible for managing branch-wide administrative functions, supporting executive decision-making, and ensuring efficient coordination of people, finances, records, and information.

Key Responsibilities

• Provide executive-level administrative support to the Executive Director and senior managers, including scheduling meetings, preparing agendas and minutes, coordinating materials, and organizing travel as required
• Manage branch IT and records functions, including electronic folder access, records management, and alignment with Government of Alberta information management requirements
• Consolidate and track branch budget information, including monitoring expenditures, supporting quarterly forecasting, reviewing and reconciling P‑card transactions, and ensuring accurate budget coding
• Oversee branch administrative operations by coordinating monthly branch meetings, supporting intranet updates, and identifying opportunities for continuous process improvement
• Manage branch personnel administration, including tracking absences, maintaining work/life calendars, coordinating 1GX reporting, and preparing HR documentation related to staffing, performance, leaves, and employee transitions
• Coordinate branch engagement and recognition activities to support a positive and collaborative workplace culture

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Develop Networks- Success in this role relies on the ability to form strong relationships with key stakeholder in the division and ministry.

System Thinking- Must have a strong understanding of the work carried out by each division in the ministry and how the branch’s work fit into that.

Build Collaborative Environments- This position is required to interact closely with all branch staff, on a wide range of issues.

Creative Problem Solving- The incumbent will be required to address problems using constructive solutions that reflect the broad perspectives in the branch.

Qualifications

Requirements:

• High school diploma and a minimum of three (3) years of related experience.
• Equivalency will be considered on the basis of one (1) year of directly related experience for one (1) year of education, or one (1) year of education for one (1) year of experience.
• Proficiency with Microsoft 365 (M365)  (e.g., Outlook, Excel, Word, Teams, SharePoint).
• Experience with financial tracking and reconciliation, including reviewing expenditures and ensuring accurate coding.
• Experience with SharePoint administration.

Assets:

• Demonstrated strength in administrative, communication, organizational, interpersonal, and multitasking skills in a complex office environment
• Experience using Adobe Acrobat Pro for document editing, formatting, and review
• Proven ability to review, edit, and proofread a wide variety of materials, applying attention to detail and ministry formatting standards
• Proficiency with Government of Alberta systems, including ARTS, 1GX, and BERNIE
• Strong understanding of Government of Alberta policies, procedures, and best practices related to finance, human resources, and procurement

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

• We have one (1) permanent, full-time position available, working 36.25 hours per week, Monday to Friday (8:15 am – 4:30 pm).
• Location: Commerce Place Building Edmonton

Applicants are required to submit a cover letter along with their resume, outlining how their experience and knowledge align with the requirements of this position. Only applications with a cover letter will be reviewed.

Candidates selected for interview must be available to attend an in-person interview during the week of April 27, 2026.

If a security screening is required;

• Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.