Engagement Logistics Coordinator

Role Responsibilities

Are you highly organized, detail-oriented, and passionate about supporting meaningful engagement initiatives? Join our team as an Engagement Logistics Coordinator, where you’ll play a key role in supporting projects that strengthen relationships with communities and stakeholders.

Role Responsibilities
Reporting to the Manager of Community and Stakeholder Engagement, Engagement Logistics Coordinator is responsible for program delivery and provides assistance to more senior positions in the unit.

The incumbent works closely with all members of the unit to ensure project completion by way of managing assigned tasks, creating and/or updating project plans and stakeholder lists, employee engagement activities, including the coordination of internal and external stakeholder meetings, supporting planning and reporting requests. The incumbent is required for logistics support to work on the coordination, financial accounting, and administration of projects managed by the unit. Responsibilities include, but are not limited to:

• Writing briefing notes and correspondence. 
• Leading logistics for stakeholder engagement and other projects as required, for example, scheduling meetings/sessions, booking venues, developing agendas and presentations.
• Developing workplans for publicly facing events for the department.
• Developing and tracking project budgets.
• Modernizing engagement/project tools, data and information storage. 
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Systems Thinking – Understands the broader safety system in Alberta and how it interacts with the justice system, understands the Government of Alberta goals and mandate priorities, able to recognize diverse stakeholders’ viewpoints. 
  
  
• Drive for Results – Involved in cross ministry projects and working groups, monitors engagement plan deadlines. 
  
  
• Agility – Receptive to feedback from other ministries, e.g. feedback from Communications and Public Engagement on strategic engagement plans.
  
  
• Develop Networks – Monitors and responds to stakeholder inquires via shared mailbox, provides secretariat supports to key stakeholders such as Public Security Indigenous Advisory Committee.

Qualifications

University graduation (4 years) in Communications, Social Sciences, Business, Administration or any other related field.

Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or 
• 1 year of experience for 1 year of education
  
  

Assets: 

• Project management experience and/or designation
• Familiarity with organizing public-facing events, including logistics, budgeting, and interfacing with officials
• Knowledge of the workings of government, the related mandates of other programs, divisions and departments as it impacts the branch.
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

• Office is located in Edmonton (John E. Brownlee Building, 10365 97 St NW, Edmonton, AB T5J 3W7)
• Hours of Work: 36.25 hours per week (permanent full time)
• Monday to Friday (8:15 am to 4:30 pm)
  
  

Other Application Information:

• A cover letter is required with your application, outlining how your education and experience aligns with the role.
• Final candidates may be required to undergo a written test demonstrating writing skills and abilities pre or post interviews.
• Please indicate employment duration for all roles listed on your resume and whether you worked part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).
• This position may require final candidates to undergo a security clearance.
•  Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
  
  

What the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca 
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs