Employee Expense Administrator

Role Responsibilities

As the Employee Expense Administrator, you will play a key role in supporting employee expense programs across the Government of Alberta through the administration of the 1GX Concur system and corporate card program. This position is responsible for managing employee expenses, including corporate card administration, out-of-pocket expense processing, and employee expense disclosure reporting.

Working with clients across the Government of Alberta, you will provide expert guidance, technical support, and advisory services related to the Concur application and employee expense processes. You will support system users by addressing inquiries, troubleshooting issues, managing change requests and forms, and providing expertise on expense submissions, reconciliations, and reporting. The role also works closely with the Government of Alberta's corporate card provider, Bank of Montreal (BMO), to maintain data integrity across systems and ensure the efficient administration of employee expense programs.

In addition, you will contribute to the ongoing enhancement of internal procedures, support the publication of employee expense disclosures, and ensure compliance with relevant legislation, policies, Treasury Board directives, and established procedures. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, building relationships, and delivering high-quality client service while supporting transparency and accountability in government operations.

Key responsibilities:

• Provide administration of the Procurement Corporate Cards and 1GX application, Concur.
• Complete new, transferred, and change requests for Procurement Corporate Cards and employee expense administration.
• Provide information, technical assistance, and advisory support to a GoA-wide clientele.
• Investigate and resolve issues related to employee expenses, corporate cards, and Concur processes.
• Communicate and collaborate with BMO, ministry stakeholders, and service providers to support program administration and issue resolution.
• Maintain data integrity within BMO and 1GX Concur through reconciliation, monitoring, and issue management.
• Identify opportunities for process improvement and update employee expense procedures and guidance materials.
• Support Employee Travel and Expense Disclosure Reporting, including reporting, stakeholder communications, and issue resolution.

The Job Description is provided for further details on this position

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies.

• Creative Problem Solving – Engages different perspectives in seeking out root causes.
• Build Collaborative Environments – Builds on the skills and knowledge of others to create results.
• Drive for Results – Takes past experiences into consideration when making plans and adjusts plans based on past learning.

Qualifications

High school diploma and three years of related experience in Business Administration or Finance.

Equivalency

Directly related experience or education considered on the basis of:

• one year of experience for one year of education or
• one year of education for one year of experience.

Assets:

• Telephone/Call Centre Etiquette training or experience.
• Knowledge of Microsoft Office.
• Customer Focus and Service Delivery training or experience.
• Knowledge of SAP Systems.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

This is a temporary one-year full-time position working 36.25 hours per week, Monday to Friday (In-office).

Final candidates will be required to undergo a criminal records check (CRC).

• Applicants being considered for this position will be required to complete a Level 1 Enhanced Security screening as part of the pre-employment checks for this position.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.