Divisional Coordination and Issue Manager

Role Responsibilities

The Divisional Coordination and Issues Manager is responsible for the operational activities within the Assistant Deputy Minister’s Office (ADMO) and for providing strategic and issues management support. This position plays a critical role in establishing, implementing and monitoring effective communications and information management processes to ensure the Assistant Deputy Minister is briefed on emerging issues and that pertinent information is communicated to the Deputy Minister’s Office and divisions.

The role includes a strong component of strategic issues management and coordination working with the Deputy Minister’s Office, Minister’s Office, and ministry ADMOs and their executive managers. This position oversees tracking and reporting of major policy initiatives and provides accurate, timely updates through a variety of reporting tools.
This position functions within the parameters of applicable Government and Ministry legislation, regulations, policies, directives and procedures.

As the Divional Coordination and Issues Manager, your main responsibilities include: 

• Oversee a comprehensive system to respond to Action Requests, briefing notes and ongoing issues within the ministry.  
• Compile and analyze information to provide strategic advice, direction and recommendations.  
• Use your leadership and strong political acumen to guide staff in achieving goals, mandates and effective operation of the division.  
• Oversee and coordinate all ministerial information and reports, while reviewing for accuracy and compliance.    
• Provide oversight to budgets, approval processes and assist in executing key briefings and initiatives. 
   

As the ideal candidate you are expected to:  

• Exercise your critical thinking and problem-solving skills to analyze risks and come up with resolutions in a dynamic environment.
• Develop and maintain strategic and collaborative working relationships with colleagues and key stakeholders.
• Facilitate communication flow across executive offices.
• Provide leadership in managing complex projects across cross functional teams.
• Navigate a fast-paced and complex environment with agility.
• Interpret stakeholder business needs and translate them into recommendations.
• Understand governmental financial budgets and planning cycles.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Agility – In our fast-paced environment, you can anticipate, assess, readily adapt to changing priorities and work effectively with shifting priorities.

Systems Thinking – You anticipate outcomes and potential impacts across inter-related areas and factors this into planning and problem solving.

Creative Problem Solving – You can assess options and implications in new ways to achieve outcomes and solutions.

Drive for Results – You know what outcomes are important and maximize resources to achieve results aligned with the organization's goals, while maintaining accountability to each other and external stakeholders.

Build Collaborative Environments – Creates opportunities for project teams and stakeholders to share information; respects others' point-of-view, encourages or facilitates conflict resolution, recognizes performance of all groups involved.

Qualifications

University graduation in a related field plus 4 years progressively responsible related experience; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Assets: 

• Experience with political/public service environment and knowledge of Government of Alberta planning and budget cycles, decision-making processes, and legislative procedures.
• Ability to build strong relationships through collaboration, while ensuring Division goals are met  
• Experience with identifying key issues and giving advice.
• Experience working in a multifaceted, fast-paced environment, using well developed verbal and written communication skills to inform and influence executives and senior officials.
• Strong project management and organizational skills, including managing a number of complex issues simultaneously and still delivering on results.
• Political acumen and understanding of Alberta's political system, GoA mandates and related policies, and structure.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work: 36.25/week

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs