Court Coordinator

Role Responsibilities

As a Court Coordinator you are responsible for: 

Overall, through communication with a complex set of stakeholders, assess and evaluate court files to determine if protocol and legislative requirements have been complied with.  If requirements have been met, coordinate the scheduling of hearings as required in an effective manner resulting in the efficient use of judicial and court time on a daily basis.  Comply with any instructions or guidelines from the Judiciary and Court Management regarding acceptable practices for scheduling court files. 

• The position manages and maintains a structured scheduling system that ensures an equitable distribution of court time and resources.    
• Efficient and effective management and control of the civil/family/criminal court case load in accordance with various legislation, policies, procedures, and directions of the Court. 
• Booking various types of hearings as required.
• Monitor and analyze the scheduling system to ensure court time is utilized as efficiently as possible; this includes identifying issues and backlog of files, impacting lead times, and taking appropriate action in consultation with Court Management and the Judiciary
• Maintaining required statistics. 
• This position is solely responsible for creating, updating and maintaining calendars for various types of hearings under a broad range of legislation.
  
  

Liaison/Collaboration:

• Responsible for effective management of the interdependencies between the Judiciary, Court Administration, Crown Counsel, members of the Bar, Self-represented Litigants, Court Staff, as well as other
• Government Agencies and members of the public through the exercise of tact and diplomacy as necessary to accomplish the objectives of having each case proceed in a timely manner and as scheduled.
• Identify issues of concern and liaise with Court Management and the Judiciary as required to modify procedures as needed.
• This is a high-profile position encompassing effective communication, collaboration, confidentiality, and diplomacy when dealing with a broad client base.  
• Responsibility for the sharing of information between stakeholders is crucial and must be relayed in a concise and accurate manner.  A Court Coordinator must be aware of the importance of information shared by counsel and the Judiciary and further assess what information should be passed on in order to facilitate an efficient operation.  

Administrative:

• Organize and monitor court bookings and cancellations of various types of criminal, civil and family hearings and communicate this information to Court Management, the Judiciary and other Court Coordinators to ensure these bookings are accurately entered, updated and completed on the assignment schedule.  
• Ensure resource availability, including courtrooms, equipment, and technology and coordinate with counsel, parties, IT services, and court staff for the appearance of witness by remote attendance
• Confirm and communicate sittings booked, changed, or cancelled with counsel, legal assistant team, court administration, court staff, and any other participants. Follow up to confirm assigned dates are completed.  
• Update and maintain scheduling systems which indicates scheduled matters’ status that is accessed by court administration, staff and the Judiciary.
• Ensure timelines and legislative requirements are met.
• Support Court Administration by providing up to date information on all areas of Court Coordination.

Role Continue

Statistics:

• Identify areas in case management and courtroom utilization that require the attention of the Court Management and Leadership and offer suggestions to improve the use of the courtroom sittings and/or case flow.
• Responsible for the preparation of various scheduling and statistical reports and statistical returns relating to all facets of court operations 
• Compile, analyze and monitor any multifaceted data as directed.

Cover Off: 

• The position is expected to ensure training for cover-off of all critical areas as the work cannot remain unattended to. Due to the high level of detail, monitoring, timing, and requirements of each file or process, the impact to the court operation and Judiciary would be significant. 
• To perform other related duties as required.

Please click on this link  to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. 

Qualifications

All applicants must include a cover letter of 300 - 400 words in length. Applications without a cover letter will not be considered. In your cover letter, please give us a brief overview of why you are suitable for this role. Your grammar and punctuation will be assessed.

Two-year diploma in a related field plus four years progressively responsible related experience; or equivalent as described.

Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience

Directly related experience may include but is not limited to Case Management, Legal Assistant/Paralegal, Judicial Assistant, Court Clerk, and Dispute Resolution.

Assets will be considered as follows:

• Knowledge of the Court of Kings’ Bench processes for Civil and Criminal matters 
• Familiarity with Court of Kings’ Bench operations 
• Familiarity with legislation and regulations, such as the Alberta Rules of Court, Criminal Code as well as King’s Bench Notices to the Profession and Practice Notes 
• Working experience with the Judiciary and Court Administration
• A Legal Assistant Diploma
• Experience in Coordinating high volume Scheduling 
  
  

Candidates may be asked to do further testing.

Selected candidates will be asked to complete a typing test prior to scheduling an interview. Typing speed of at least 50 WPM is preferred.

Minimum recruitment standards outline the minimum education and experience required for appointments to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

There is a permanent position in the Court of King's Bench, full-time, working Monday to Friday 8:15AM – 4:30PM, 36.25 hours a week. 

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 – June 25, 2009: Assistant (PT three 8 hrs shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Final candidates will be required to undergo a security screening.

Links and information on what the GoA has to offer to prospective employees.

Working for the Alberta Public Service  

Public Service Pension Plan (PSPP) 

Alberta Public Service Benefit Information  

Professional learning and development 

Research Alberta Public Service Careers tool  

Positive workplace culture and work-life balance.