Contracting System Administrator

Role Responsibilities

Reporting to the Manager Operations Support within the Procurement and Systems Optimization Secretariat (PSOS), the Contracting System Administrator assumes responsibility for securing contract signatures and facilitating the procurement and exchange of contract documentation among internal and external stakeholders.
 

The duties for this position include the provision of training and assistance to all personnel regarding the enforcement of records management policies, procedures, and optimal practices pertaining to information management.  The position will also facilitate access and administrative support for financial, supply chain systems to advance the delivery of patient-centric, safe and high-quality healthcare for all Albertans.
 

This position administers and posts all bidding opportunities on the Alberta Purchasing Connection portal (APC) for Alberta Health Services (AHS) and dispatches executed agreements to both internal and external stakeholders.
 

Additionally, this position oversees the management of user access and account information within procurement systems. This involves the maintenance of corporately held accounts for all departments within AHS, including those for Grand & Toy and Amazon, as well as the setup of external customer accounts for external purchasing portals and access to Oracle roles and responsibilities.
 

If this sounds like the perfect position for you, please apply today!

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
 

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
 

Our ideal candidate is someone who demonstrates the following competencies:
 

Agility: Works in a changing environment and takes initiative to change.

Develop Self and Others: Seeks out learning and knowledge-sharing opportunities.

Drive for Results: Takes and delegates responsibility for outcomes.

Develop Networks: Works on maintaining close relations with all stakeholders.

Qualifications

High School Diploma and three years of related experience in office administration, office management, or systems support/coordination.
 

Equivalency: 
Related experience or education may be considered as an equivalency on a one for one basis.
 

The following are considered assets to the position:

• Proficiency in Contract Management Systems with extensive expertise and hands-on experience. 
• Proficiency utilizing Windows and all Microsoft Applications
• Experience with Contract Life-Cycle Management (CLM) processes at an intermediate level. 
• Demonstrates an understanding of Public Procurement practices and Canadian trade agreements. 
• 5 or more years of experience engaging with diverse stakeholders including staff, management, and vendors. Preference in health organizations of significant size
• Experience with Oracle or other ERP systems 
• Post Secondary Diploma
   

A cover letter outlining how your experience relates to the qualifications of this role is required.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This competition will be used to staff one (1) full-time permanent position.
 

Hours of Work
7.25 hours daily/ 36.25 hours weekly, Monday to Friday
 
Location
This position requires working from the office with an option to qualify for a hybrid work arrangement (in accordance with GOA policy).

Other information: 

• This position may be used to fill future vacancies across the Government of Alberta, at equal or lower classification and salary. 
• Top candidates may be required to undergo security screening
   

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
 

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs