Contract and Grant Specialist

Role Responsibilities

Reporting to the Team Lead, Contracts and Grants, the Contract and Grant Specialist ensures the Ministry’s procurement and grant management processes are effective, transparent, and compliant with Government of Alberta policies and legislation.

You will provide expert advice and oversight across the full contract and grant lifecycle, supporting tender development, risk assessment, negotiations, and compliance monitoring. This role supports ministry staff in delivering programs that advance environmental protection and sustainable development for Albertans.

Key Responsibilities:
•    Lead and continuously improve grants and contracts management processes.
•    Standardize workflows and resolve issues within grant and contracting programs.
•    Recommend policy and procedural enhancements to support Ministry goals.
•    Provide guidance on procurement policies, legislation, and compliance.
•    Review business cases and manage tendering and contract award processes.
•    Draft, review, and maintain contract and grant templates and documentation.
•    Monitor deliverables, payments, and compliance with contractual terms.
•    Provide technical support, advice, and dispute resolution for staff and stakeholders.
•    Build and maintain relationships with internal teams, external partners, and vendors.
•    Develop and deliver training, resources, and best practices for grants and procurement processes.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Position Specific Competencies:

Systems Thinking: The Contract and Grant Specialist understands how contracts and grants connect to the Ministry’s broader goals and public service outcomes. This role anticipates long-term impacts, identifies potential risks or unintended consequences, and seeks solutions that balance process efficiency, compliance, and stakeholder needs.

Agility: This role adapts quickly to changes in legislation, policy, or processes. The Contract and Grant Specialist identifies challenges and implements effective solutions under uncertainty, while proactively supporting continuous improvement and streamlining workflows.

Drive for Results: The Contract and Grant Specialist delivers high-quality outcomes despite competing priorities or tight timelines. This role removes barriers to success, ensures the timely completion of contract and grant activities, and aligns solutions with the broader objectives of the Ministry and the Government of Alberta.

Build Collaborative Environments: This role fosters positive working relationships with staff, stakeholders, and vendors, encouraging open communication, knowledge sharing, and joint problem-solving. The Contract and Grant Specialist supports team cohesion while promoting accountability and transparency. 

Qualifications

Required:
•    A completed university degree in a related field, preferably in Business Administration, Management, Economics, Finance, Accounting, or Commerce.
•    A minimum of two (2) years of directly related experience in procurement, contract, and grant management.

Equivalency:
•    Related experience or education may be considered as an equivalency on a one for one basis.

Assets:
•    Experience developing training materials, manuals, templates, or guidelines for contracts or grants management.  
•    Experience with contract and grant management software, data analysis, and reporting tools.  
•    Experience with government policies, procedures, and legislation related to contracts, grants, and procurement.

 
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This full-time, permanent position is based in Edmonton, Alberta, with a schedule of Monday to Friday, 8:15 AM to 4:30 PM (36.25 hours/week). The role is primarily office-based with regular interaction with stakeholders, senior leadership, and vendors. It involves managing multiple priorities, meeting tight deadlines, and handling sensitive or complex issues. Occasional travel may be needed. The position demands discretion, professionalism, and the ability to work independently and collaboratively.

Please submit your cover letter and updated resume, including clear and concise examples demonstrating how your qualifications meet the advertised requirements and competencies.

For employment experience, indicate the duration (month and year), employment status (e.g., full-time, part-time, or casual). Example: Contract Administrator, Jan 2018 to Dec 2022, Full-time.

For post-secondary education, specify your degree or diploma, major, program length, and year of graduation. Example: Bachelor of Business Administration, 4-year Degree, Major in Finance (Graduated 2016).

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•    Positive workplace culture and work-life balance
•    Leadership and mentorship programs