Contract Specialist

Role Responsibilities

The Ministry of Service Alberta and Red Tape Reduction is looking for a Contract Specialist.

The Contract Specialist is responsible for reviewing all procurement and contracting activities. This includes assessing whether these activities comply with established processes, guidelines and applicable trade agreements. The Contract Specialist also conducts audits, investigations and prepares comprehensive reports to support management decision-making.

Responsibilities include but are not limited to:

• Reviewing contract documentation submitted by Ministry program areas.
• Continuously evaluate, recommend, and implement updates to the Ministry's contracting policies, including the Contract for Services policy and 1GX standardization processes.
• Identify contracts that may contravene with the Ministry's and/or Government of Alberta's contracting policies and processes.
• Accurate and timely preparation of contract reporting for the Ministry.
• Support the transfer of contracting activities in and out of the Ministry due to organizational restructuring.
• Respond to Office of the Auditor General and Corporate Internal Audit Service inquiries.
• Work together with Manager and Contract Management Unit team members to ensure workloads are evenly distributed.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Creative Problem Solving – Works in open teams to share ideas and process issues, uses wide range of techniques to break down problems, allows others to think creatively and voice ideas, brings the right people together to solve issues and identifies new solutions for the organization.

Drive for Results – Aligns different groups to achieve goals and realize broader outcomes, defines work mission to achieve APS goals and integrate projects, provides bold advice to stakeholders and proactively improves overall performance, measured through metrics.

Develop Networks – Makes working with a wide range of parties an imperative, creates impactful relationships with the right people, ensures needs of varying groups are represented, goes beyond to meet stakeholder needs and ensures all needs are heard and understood.

Build Collaborative Environments – Creates an open environment of communication, promotes sharing of expertise, initiates strategic communication systems, anticipates and addresses potential conflict areas, inspires with a bold, complete and shared vision and leads cross-functional collaboration.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Required:

• University graduation in a related field plus some related experience required; or equivalent as described below.

Equivalency: Related diploma plus 3 years directly related experience.

Assets:

• Supply Chain Management Professional (SCMP) designation is an asset.
• Experience working in SAP S4Hana and Ariba as well as technical tools such as Share point, Power BI, MS office and other AI tools.

A cover letter must accompany your application and should indicate how your previous work experience aligns to the qualifications and competencies required. Please provide clear examples of how you meet the criteria and skills required in your cover letter. Failure to provide a cover letter will lead to the application being screened out. Cover letter will be one of the ways to assess communication skills of candidates.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 – June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work: 36.25 hours per week.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs