Contract Service Analyst

Role Responsibilities

The Contract Services Analyst serve as the primary gatekeepers of approximately $1 billion worth of payments on contracts related to Ministry's capital development program. This program encompasses the construction of health facilities, schools, and government-owned facilities that together constitute one of the main pillars of the Ministry's mandate. 
 

The role of the Contract Services Analyst involves careful scrutiny of several multi-million-dollar contracts and enforcement of the terms and conditions. In that capacity, the Contract Services Analyst ensure compliance with the terms of the contracts and associated framework of policies, Treasury Board Directives, Acts, and Regulations. 
 

Key responsibilities for the Contract Services Analyst include but are not limited to:
 

• Providing support to Project Managers (PM) and Project Coordinators (PC) relating to consulting and construction contracts and ensuring compliance with the terms and conditions of the contracts, internal policies, Treasury Board Directives, and Acts and Regulations for making payments
• Reviewing contracts and providing expert interpretation of contracts terms and conditions based on the knowledge of contract law, historical precedence, and industry practice
• Setting-up and managing contracts in Contract Management System (CMS) while following financial policies and contractual practice for administering consultant and construction contracts. Utilizing Project Financial Management Tool (PFMT), CMS, and One Government eXperience (1GX) to set up new contracts and monitor financial standing relative to budgets as the contracts progress through various stages
• Ensuring that payments are made in accordance with the terms and conditions of contracts as the last line of control and contribute to the outcome of Albertans receiving full value for contract awards
• Providing advice to PMs and PCs in the application of Builders' Lien Act to minimize Government's exposure and liability on projects with unpaid claims. Supporting PMs and PCs in expediting lien discharge so that payments can be made on time
• Examining contract commitments and expenditures to ensure payments are made pursuant to established guidelines, policies, Acts and regulations
• Monitoring expenditures, identifying variances, and resolving issues with the Finance Branch and the project teams. Initiating accrual-write offs, miscellaneous payments such as NPOs and other charges such as Exclaims, staff capitalizations, inter unit transfers and transfer fund agreements
• Provision of statistical and financial data collection and reporting. Compiling, analyzing, and listing project costs for approval by the Project Managers and Directors. Reviewing/providing data on project expenditures as a precursor to the development of quarterly forecasts for submission to the Treasury Board
• Processing year-end financial activities as per contracting policies and enforcement mechanisms
• Supporting Continuous Improvement initiatives and adopting best practices through research, analysis, training, and education, and participating in stretch assignments.
   

Please click on this link to view the job description for this position.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Required:

• High school diploma and four years of related experience in Finance, Accounting and Vendor Payment, Procurement processes and construction contract management in the public sector 
• MS Office proficiency
• Mathematical aptitude and understanding of basic accounting principles. Good understanding of financial management system SAP to pull data on payment status and rejections 
• Certificate and experience in Contract Administration or Financial Management covering financial systems, accounts payable and contract law. Equivalent coursework, knowledge, or extensive relevant experience may be considered in lieu of academic qualifications

Equivalency: Related experience or education (e.g., related diploma) may be considered as an equivalency on a one-for-one basis.

Assets:
 

• Experience in financial systems, accounts payable, and contract law
• Knowledge of contracts as they pertain to the Ministry's capital delivery program and a breadth of knowledge related to contracted services including engineering, architectural, facility evaluation, and construction services for both active construction projects and existing facilities
• Understanding of Government policy directions as it relates to contract administration and the Ministry mandate and initiatives
• Knowledge of various databases and financial management systems including Contract Management System (CMS), BLIMS Q&R and 1gx.

Notes

This position is an 8 – month contract wage position with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).
 

Location: Calgary or Edmonton, AB
 

Applicants are required to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.  
 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 
 

Links and information on what the GoA have to offer to prospective employees.
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.