Contract Evaluation Advisor

Role Responsibilities

Reporting to the Manager, Contract Monitoring and Evaluation, The Contract Evaluation Advisor plays a key role in the continuous improvement of the Vendor Performance Management (VPM) Program. Options for program elements (e.g., policy, process, templates, tracking mechanisms and information databases, performance measures) are researched and recommendations are developed by the Advisor to shape the program in collaboration with multiple units across the department. Training and support tools are developed and maintained by this position to increase program awareness and foster a proactive culture around contract compliance and vendor performance management.

 
The Advisor provides operational support to a portfolio of contracts subject to the VPM Program and provides guidance, support and advice to Project Managers and contracted vendors in relation to all aspects of the VPM Program. Building a collaborative environment, you provide VPM Program advice during procurement planning and preparation, attend contract start-up meetings, manage files in the VPM System, support and facilitate coordination of Project Managers in completing vendor performance evaluations. Utilizing your drive for results and agility, you will also encourage consistent application of the VPM Program by providing guidance to project delivery areas with varying project scopes and types of contracts and identify continuous improvement opportunities by applying creative problem-solving skills. The Advisor also works with project teams (in the ministry) and project/contract managers to foster proactive attention to compliance and monitors the implementation of action plans to address compliance issues. Collectively, this work enhances the integrity of the contract process and the capacity to articulate the value provided to Albertans via contracted work.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The competencies required to be successful in this role are :

• Build Collaborative Environments- responsible for building trust with Vendors and Project Managers to enable effective support for the VPMP. This includes active listening and facilitating respectful conflict resolution discussions.
• Agility- must be agile to adjust their behavior in support of continuous improvement or changes in direction. This includes remaining calm and composed during stressful situations and conversations.
• Creative Problem Solving- is able to ask questions to understand diverse perspectives and is able to explore different work methods to share learning on what made the project successful.  Strong consultation and negotiation skills are applied to resolve and limit the escalation of problems as they arise.
• Drive for Results- is able to manage a busy workload, keeping on top of time lines, coordinating evaluation dates, program and project deliverables. This includes holding self responsible for delivering expected results.
   

Qualifications

Required:

• Bachelor’s degree in business, arts, or a related discipline plus 4 years of progressively responsible related experience.
• Preference will be given to candidates with experience in project management, contract management, and compliance monitoring.

Assets: 

• Interpretation of legislation and policies.
• Experience working with stakeholders (internal and external to government).
• Facilitation and/or mediation experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.
 

Notes

Hours of work: 36.25 hours per week 
Location: Edmonton, Alberta 
Term of Employment: Full-time permanent 

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.  Your cover letter and resume will be used to assess your writing competency.

Hybrid Policy: There may be the opportunity to participate in an interim hybrid work schedule (per Alberta Public Service policy) of up to two days working from your home office and three days in the office. This can be discussed with your manager upon hire.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs.