Contract Analyst

Role Responsibilities

Are you detail-oriented and passionate about ensuring compliance and accuracy in contracts? Are you willing to collaborate closely with cross-functional teams to identify risks, streamline processes, and support strategic initiatives of the Motor Vehicles and Registries Administration (MVRA) Branch within Service Alberta and Red Tape Reduction Ministry? We want to hear from you! Apply today to be a part of our innovative team.

Reporting to the Team Lead of Contracts Administration, the responsibilities of the Contract Analyst will include but not limited to:

• Participating in the assessment, planning and implementation of vendor contracts that supply services and goods to support Motor Vehicles & Registries Administration (MVRA) operations.
• Monitoring and managing the contracts provided through regular operational meetings, validating invoices, coordinating response between the vendor and business areas.  
• Monitoring and analyzing the delivery of services, cost of services, service requests and coordinating with others for quality assurance.  
• Creation of purchase orders for all service contracts, monitoring total contract spend and estimate, ensure invoices are submitted by the vendor and approval by the departments are provided accurately, assess and evaluate delays and issues that may arise with invoices submission.
• Acting as a liaison among the vendor community and business areas within the division and other stakeholder teams such as Legal Services, Finance, Contract Management Unit, and Procurement support teams.
• Managing the procurement and contracting activities through the entire life cycle for MVRA.
• Acting as a single point of contact on behalf of the Contracts Administration team with legal services, contract management unit and finance.

The incumbent is expected to have :

• Consultation, interpersonal, and facilitation skills to consult, negotiate, and resolve conflict with stakeholders often having varying perspectives, expectations, requirements, and priorities.
• Excellent Communication skills both written and verbal.
• Excellent Multi-Tasking and Time Management skills with the ability to work independently under strict timelines.
• In-depth knowledge of contract law, contract preparation and contract management skills.
• Strong analytical skill and detailed-oriented.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:  https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Systems Thinking: you will consider the whole system when developing, evaluating and implementing process and initiatives.

Creative Problem Solving: you will engage perspectives to seek the root cause of issues and find ways to improve complex systems. 

Agility: you will provide results in a complex, diverse and changing environment, even when there is not enough clarity.

Drive for Results: you will proactively work with your team to remove barriers in order to set goals and priorities, to deliver outcomes that are consistent with the direction of the department.

Develop Networks: you will seek out input from a wide range of internal and external stakeholders to solve complex problems and provide the best solutions

Build Collaborative Environments: you will establish and maintain business relationships with clients, encourage or facilitate discussions and build long lasting relationships.

Qualifications

University graduation in a related field (such as Business, Commerce, Supply Chain Management ) plus 2 years progressively responsible related experience; or equivalent as described below 

Equivalency:
a)    Directly related education or experience considered on the basis of:
i)    1 year of education for 1 year of experience; or
ii)    1 year of experience for 1 year of education.

Or,

b)    One year of certificate in related field plus 5 years progressively responsible related experience.

Or,   

c)    Two year Diploma in related field plus 2 years progressively responsible related experience.

Required

•    Please outline how your experience as it relates to the qualifications in detail in your cover letter.  Applications without a cover letter will not be considered.

Assets
•    Experience working with Government or public sector organization.
•    Experience navigating the Government Of Alberta 1GX system or any other related application interface.
•    Experience with Microsoft Office Suites and SAP Ariba.

Candidates with lesser qualifications may be considered at a lower classification and salary

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards
 

Notes

Hours of work:  Monday – Friday, 8:15 am - 4:30 pm (36.25/week)

Positions Currently available: One (1) Permanent salaried position

Location: 
11th Floor – 108 St. Building
9942-108 Street
Edmonton, Alberta
T5K 2J5

Final candidates will be asked to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

What we offer:

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx

•    Public Service Pension Plan (PSPP) - https://www.pspp.ca

•    Management Employees Pension Plan (MEPP) - https://www.mepp.ca

•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits

•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive

•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca

•    Positive workplace culture and work-life balance

•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement