Contract & Procurement Specialist

Role Responsibilities

Reporting to the Procurement Manager, this position is responsible for facilitating the procurement process for contracts established by the Ministry.

The Contract & Procurement Specialist is viewed as a knowledgeable advisor who provides comprehensive services throughout all stages of the process. As a primary contact and resource for the procurement program and related processes, the Contract & Procurement Specialist collaborates with Ministry representatives to ensure their procurement requirements are clearly identified to achieve the business area’s requirements.

Some key responsibilities will include, but are not limited to:
 

1.    Goods and services required for the delivery of Ministry programs are effectively and efficiently procured in compliance with trade agreements, applicable legislation, regulations, policies, and procedures:
 

• Ensure each procurement project managed by the position follows the trade agreements, legislation, regulations, policies, and procedures.
• Ensure appropriate methods and documents are utilized throughout the procurement cycle.
• Streamline the procurement process to achieve a more effective and efficient process.
   

2.    Ministry representatives are provided with comprehensive user support for the ERP system to ensure compliance with applicable procedures and to enhance the system's effectiveness for procurement needs:
 

• Provides training and communicates information in response to enquiries and assists program areas with steps required to work within the system.
• Maintains accurate records and supporting documentation to support the department when responding to enquiries from the Office of the Auditor General; and
• Gathers information and runs queries for ongoing reporting requirements.
   

3.    Provide support to the Procurement Unit to achieve the mandate of the unit and the Branch:
 

• Develop and maintain procurement projects.
• Promote best practice related to procurement projects.
   

This position is expected to demonstrate creativity and innovation when researching products, options, and information for clients and tabling issues at cross-government committees. Strong client orientation, extensive knowledge of available resources, and an innovative approach are required to cope with diverse and complex job responsibilities. To be successful in this role, you will need to function with considerable independence to determine priorities and areas of focus.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The following competencies you have developed will support your success. These include:

Drive for Results: Ability to function independently, as well as lead and contribute effectively within a team environment.

Build Collaborative Environments: Ability to develop and maintain collaborative working relationships.

Creative Problem Solving: Ability to demonstrate effective problem solving and people management skills.

Qualifications

A university degree in Business Administration, Commerce, Supply Chain Management, Public Administration, Law, or a related field plus a minimum of 2 years of directly related experience in procurement is required.
 
Assets: 

• Experience working with Trade Agreements
• Project management experience
• Experience working with RFIs, RFPs and RFQs
   

Equivalency: Directly related education or experience considered on the basis of:

1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Final Candidates for this position will be asked to undergo a security screening. As well, a scenario based test may be implemented.

This competition may be used to fill future vacancies at the same or lower levels across the Government of Alberta.

Positions will be located in the Terrace building located at 9515 107 St NW, Edmonton.

This is a full-time permanent position working 7.25 hours per day / 36.25 hours per week, Monday through Friday.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees. 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool –.https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.