Community Grants Coordinator

Role Responsibilities

The Ministry of Arts, Culture and Status of Women has an exciting opportunity for you to join our team as Community Grants Coordinator!

The Community Grants Coordinator (CGC) position is located in the Community Grant Unit within the Community Engagement Branch of the Creative Community Division of the Ministry. The position reports to a Program Manager and will contribute and support the review and assessment of grant applications, provide feedback and support continuous improvements of grant application and assessment processes, support the transition to GATE Front Office, and Unit administration processes of the grant management cycle. 

Some of the key responsibilities include:

1.    Leads/conducts grant application reviews and assessments. 
      -Works independently and in collaboration with Public Information Officers and Community Grant Advisors to ensure stakeholders are ready to apply for a grant, apply to the appropriate program for their project
       and understand the program scope.

2.    Provides technical support and project advice to stakeholders.
       -Supports stakeholders in understanding the scope of the program and where their project would best fit.
       -Oversees the webpage content ensuring program information is current and updated.

3.    Coordinates grant program review panels as needed
       -Builds networks to coordinate cross ministry and external member participation on grant program review panels; reaches out to other areas of the Ministry, agencies/councils/commissions or other Ministries for
        grant review panels members.

4.    Ensures the Program Manager and CGU Director are supported in achieving the mandate and goals of the Unit, Division, Ministry and Government.
       -Prepares briefing data input, provides summaries for stakeholder inquiries, and responses to information and action requests.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

In this role, you will contribute to our team by demonstrating the following behavioral competencies: 

Agility: Able to change direct quickly and assess what changes may be needed to support a more efficient, smooth, or accurate process.  Implements required efficiencies and continuous improvement alerting other to potential unintended consequences.

Build Collaborative Environments: Consults with Manager and CGAs regarding the appropriate mix for review panel members. Working in team environments to produce user and process manuals will have to be respectful and deal with conflict appropriately.

Develop Networks: In coordinating review panels, the CGC seeks out contacts and appropriate process for invitation to participate on the panel. Maintains these relationships for the continuation of participation by area experts.

Creative Problem Solving: Works closely with stakeholders and applicants to ensure projects are ready for funding and redirects applicants to appropriate grant programs or recommends cancellations of withdrawals. Through collaboration, presentations and writing/updating manuals the CGC will actively seek solutions for efficiency and incorporate continuous improvements and provide feedback on these implementations and possible changes/solutions.

Qualifications

Minimum Recruitment Standards

• University graduation in a related field plus 2 years progressively responsible related experience
• For application consideration, you must attach a cover letter explaining your qualification and suitability for this role. 

Equivalency: Directly related education or experience considered based on:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

The following knowledge or experiences are considered as assets:  

-    Experience with project budgets and the development of projects and/or initiatives. 
-    Experience working with multiple stakeholders.
-    Experience with IT system such as a client registration and management system or tracking client dialogue.
-    Experience in Technical writing to support briefings
-    Experience with writing for the web to provide information and engage the reader. 
-    Experience in technical writing to support user manuals for applicants and process manuals for other staff. 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a temporary full-time position up to 18 months working 36.25 hours per week, Monday to Friday. 

This position is located in Edmonton, Alberta. 

Candidates are required to submit resume and cover letter that succinctly demonstrate their qualifications against the job requirements, including education, experience, and relevant competencies. It’s important for applicants to ensure their resume and cover letter clearly articulate how their past work experiences align with the role’s qualifications and needs. 

The final candidates for this position will be asked to undergo an academic check, references, may need to provide a suitable security screening and may be asked to complete a written exercise and/or assessment. 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
•    Leadership and mentorship programs.