Case Coordinator

Role Responsibilities

The Case Coordinator role is a senior position which supports the work of the judiciary, court administration, counsel, and the public in the Alberta Justice system before, during, and subsequent to, court proceedings.

As the Case Coordinator you will hold key a responsibility in arranging and managing various types of court matters being scheduled before the Court of Justice in the jurisdiction. This position is a senior representative of Alberta Justice and represents the administration of the courts in a responsible and professional manner, which reflects the fair and equitable delivery of justice in Alberta.

You are administratively responsible to the Manager of Operations and functionally responsible to the Judiciary. You are responsible for managing and coordinating all criminal, civil and family case files through scheduling, Case Management, Pre-trial conferences, Judicial Dispute Resolution and Justice of the Peace duties as well as assessing, negotiating, coordinating, assigning, and monitoring matters.

You are responsible for liaising and collaborating with a broad stakeholder group inclusive of Judiciary, Court Administration, Crown Counsel, members of the Bar, self-represented litigants, court and program staff, as well as other Government agencies and members of the public.

The environment is fast paced and ever changing. The complex work with multiple stakeholders requires modern business skills to maintain the interdependencies and the professional ethics of the position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The successful candidate will demonstrate the following competencies:

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Two-year diploma in a related field plus five years progressively responsible related experience; or equivalent as described.

Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience

Directly related experience may include but is not limited to Case Management, Legal Assistant/Paralegal, Judicial Assistant, Dispute Resolution, and Issue and Meeting Coordination.

Directly related education may include but is not limited to Legal Assistant, Legal     Administration, or Paralegal certificates and diplomas. 

Other Requirements:

• Lifting/moving up to 25 pounds
• This position involves bending, walking or using the elevator to access different floors within the courthouse, and pushing or pulling a cart for file movement between floors.
  
  

Assets include:

• Working knowledge of the Alberta Court of Justice processes for Civil and Criminal matters and their operations
• Scheduling and Case Management experience
• Previous experience as a Judicial Assistant/Paralegal/Legal Assistant
• A Legal Assistant Diploma
• Experience working in M365 environment.
  
  

Candidates may be asked to do further testing.

Selected candidates will be asked to complete a typing test prior to scheduling an interview. Typing speed of at least 50 WPM desired.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a permanent position in the Office of the Chief Justice, Edmonton, full-time, working Monday to Friday 8:15AM - 4:30PM, 36.25 hours a week. 

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Final candidates will be required to undergo a security screening.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs