Capital Program Support Coordinator

Role Responsibilities

The Capital Program Support Coordinator provides specialized administrative, financial, procurement, contract, project, and program support for the Crown Land Infrastructure Capital Development Program. Working closely with project managers, finance teams, procurement professionals, contractors, consultants, and other stakeholders, this position supports the effective delivery of capital development and major maintenance projects.

This role requires strong organizational skills, financial knowledge, sound judgment, and the ability to manage multiple priorities and deadlines with a high degree of accuracy. The successful candidate will work independently and collaboratively to coordinate processes, maintain reliable financial and project information, resolve administrative issues, and ensure work is completed in accordance with applicable policies, procedures, legislation, and contractual requirements.

Key program responsibilities include:

• Capital project lifecycle systems management
• Capital program financial systems management
• Capital Equipment program management
• Asset into Service program management
• Historical Resources Impact Assessment Program management
• Capital reporting program management
• And other relevant capital systems programs management

We affectionately consider the coordinator the glue and lubricant of the program as the position manages and supports the overall systems functions of the Capital Program. The role of this position directly affects the decisions associated with an annual capital investment portfolio valued at approximately $100+ million.

The Capital Program Support Coordinator works collaboratively with various project teams (planning and project management), senior leadership, corporate finance, as well as with other branches, ministries, and stakeholders to advance strategic capital infrastructure initiatives. The position ensures the accurate, efficient, and compliant delivery of Alberta’s Crown Land capital projects, addressing challenges that arise across project lifecycle, from assessment, planning, design, construction, commissioning, warranty, and closeout.

The work of the CIDI branch directly impacts visitor experience for outdoor recreation activities and the natural environment in our parks and public lands. The focus is to enable efficient and operational infrastructure through capital investment to repair, refurbish, upgrade, replace or develop new infrastructure and assets, such as day use area, campgrounds, shower buildings, check-in buildings, shelters, washrooms, water and wastewater systems, roads, trails, bridges, utilities, specialized facilities, and others to support outdoor recreation in parks and on public lands. There is over $2.7 billion of Parks asset that require proactive repairs, refurbishment, replacement and strategic planning to ensure current assets are functional and new infrastructure are developed to meet the mandates and needs of Albertans.

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Qualifications

Education and Experience required: University graduation in a related field such as Business Administration or Supply Chain Management

Equivalency: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education. 

Experience (Preferred): A minimum of three to five years of directly related experience in capital project delivery. Completion of accounting and business administration courses as well as project management fundamentals is preferred. Also, a definite asset would be experience in design/construction and development in rural areas.

Assets to the role include the following:

• Extensive experience supporting capital programs, including design and construction of projects.
• Extensive experience working in a large and complex organization, asset if a public owner – municipal, provincial or federal.
• Considerable experience working within multi-disciplinary teams and in a decentralized program structure.
• Experience delivering capital projects related to parks, public lands, recreation infrastructure, natural resource management, or land development.
• The position requires high degree of professional credibility within and external to the Ministry in order to advance and advocate the goals of the Capital Program, and the position must be able to consult and build consensus, as well as build the critical relationships to influence and demonstrate value.
• The position will need to travel as required, but at least couple times a year.

The successful candidate will have:

• Strong organizational and time-management skills, with the ability to prioritize multiple assignments and respond to changing priorities and critical deadlines.
• Strong analytical and complex problem-solving skills, along with sound judgment and attention to detail.
• Strong written and verbal communication skills.
• Strong interpersonal and consultation skills, with the ability to work effectively with internal and external stakeholders.
• Ability to work independently with minimal direction while contributing effectively within a team environment.
• Ability to interpret and apply relevant policies, procedures, guidelines, and contractual requirements.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Word, Project and Visio, as well as Adobe Acrobat.
• Ability to design and manipulate spreadsheets and database information.
• Ability to exercise tact and diplomacy and maintain confidentiality when handling sensitive information.
• Ability to demonstrate initiative, leadership when required, and influence without direct authority.
• A client-service-oriented approach and the ability to handle difficult inquiries or situations effectively.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

These positions work Monday to Friday, 8:15 AM-4:30 PM, 36.25 hours a week.

In your application, please include a cover letter detailing your interest and role-related experience.

Instructions for your Resume:

• Include date ranges (month and year) associated with all education and work experience – we are unable to assess resumes without this information. 
• Indicate whether your work experience was casual, part-time or full-time.
• Example: Foreman: Jan 2016 – June 2019 (PT, 3 eight-hour shifts per week). 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)  
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.